Styles

Styles/Format in Business Letter Writing

Formats or styles we use in business letter writing have developed gradually. This development is caused by the creative ideas on how to do things better. By now there  are  a  lot  of  business  letter  styles  we   can choose.  A  certain  company    usually  choose   one certain business letter style because most   of   the    companies   usually   print   their    letter    head  in  special  paper    for practicability.  So,  they   do   not   have  to manually type the letter head again. Nevertheless, sometimes it is not easy for us to write a business letter because we cannot figure out what a business letter should contain. For this reason, on this page we provide you with some business letter template written in different styles.    Business letter can  be written in different  formats. But we are going to show you only a few of them. The following five styles are commonly used in our daily business activities:

• Full Block Format
• (Modified) Block Style
• Semi Block Style
• Indented Style
• Hanging Paragraph Style

Full Block Style

 

 

 

 

 

 

 

 

 

Letter Head (Company’s Name & Address)

Date …………………… Inside Address(Recipient) …………………………….. …………………………….. Attention Line ………. Salutation……………… Subject Line…………… ………………………………………………..Body…………………………………… ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. …………………………………………………………………………………………….   Complimentary Close……. signature…………………………. Identification Initials                                                                                          Full Name……………………….. Enclosure Reference                                                                                          Position……………………………

See these application letters. Some of them are written in full block format.

 

Modified Block Style

 

 

 

 

 

 

 

 

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Letter Head
(Company’s Name & Address)

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Date ……………………

Author’s Name
Address

Inside Address(Recipient)
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

…………………………………………………………Body……………………………
…………………………………………………………………………………………….
…………………………………………………………………………………………….

……………………………………………………………………………………………
……………………………………………………………………………………………. …………………………………………………………………………………………….

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……………………………………………………………………………………………. …………………………………………………………………………………………….

Complimentary Close…….


signature………………………….

Full Name………………………..
Position……………………………

Identification Initials
Enclosure Reference

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Semi Block Style

Semi Block Style. The followings are the characteristics of a Semi-Block Style / Format :

1. All text is aligned to the left margin, except the date, attention line, and complimentary close.
2. Paragraphs are indented.
3. paragraphs are separated by double or triple spacing.

 

 

 

 

 

 

 

 

 

Semi Block Style Sample

Letter Head (Company’s Name & Address)

Date …………………… Author’s Name Address Inside Address(Recipient) …………………………….. …………………………….. Attention Line ………. Salutation……………… Subject Line……………      ……………………………………………………Body…………………………… ……………………………………………………………………………………………. …………………………………………………………………………………………….      ………………………………………………………………………………………. ……………………………………………………………………………………………. …………………………………………………………………………………………….      ………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. Complimentary Close……. signature…………………………. Full Name……………………….. Position…………………………… Identification Initials Enclosure Reference

 

Hanging Paragraph Style

 

 

 

 

 

 

 

 

 

Letter Head (Company’s Name & Address)

Date …………………… Inside Address ………. …………………………….. …………………………….. Attention Line ………. Salutation……………… Subject Line…………… ………………………………….Body……………………………..      ……………………………………………………………………      …………………………………………………………………… ………………………………….Body……………………………..      ……………………………………………………………………      …………………………………………………………………… ………………………………….Body……………………………..      ……………………………………………………………………      …………………………………………………………………… Complimentary Close………. ………………………………………. Signature…………………………. Full Name……………………….. Position…………………………… Identification Initials Enclosure Reference

Indented Style

 

 

 

 

 

 

 

 

 

 

Letter Head (Company’s Name & Address)

Date …………………… Inside Address ……….      ……………………………..          ……………………………..                 Attention Line ………. Salutation……………… Subject Line……………       ………………………………………Body……………………………………………. …………………………………………………………………………………………………. …………………………………………………………………………………………………      ………………………………………Body……………………………………………. …………………………………………………………………………………………………. …………………………………………………………………………………………………      ………………………………………Body……………………………………………. …………………………………………………………………………………………………. ………………………………………………………………………………………………… Complimentary Close………. ………………………………………. Signature…………………………. Full Name……………………….. Position…………………………… Identification Initials Enclosure Reference

 

Business Letter Elements

 

Business Letter Closings

Layout of Business Letters

Letter Phrases

Optional Business Letter Parts