Styles/Format in Business Letter Writing
Formats or styles we use in business letter writing have developed gradually. This development is caused by the creative ideas on how to do things better. By now there are a lot of business letter styles we can choose. A certain company usually choose one certain business letter style because most of the companies usually print their letter head in special paper for practicability. So, they do not have to manually type the letter head again. Nevertheless, sometimes it is not easy for us to write a business letter because we cannot figure out what a business letter should contain. For this reason, on this page we provide you with some business letter template written in different styles. Business letter can be written in different formats. But we are going to show you only a few of them. The following five styles are commonly used in our daily business activities:
- Full Block Format
- (Modified) Block Style
- Semi Block Style
- Indented Style
- Hanging Paragraph Style
Full Block Style
| Letter Head (Company’s Name & Address) |
|---|
Date ……………………
………………………………………………..Body…………………………………… ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. …………………………………………………………………………………………….
Complimentary Close……. |
See these application letters. Some of them are written in full block format.
Modified Block Style
Letter Head
(Company’s Name & Address)
Date ……………………
Author’s Name
Address
Inside Address(Recipient)
……………………………..
……………………………..
Attention Line ……….
Salutation………………
Subject Line……………
…………………………………………………………Body……………………………
…………………………………………………………………………………………….
…………………………………………………………………………………………….
……………………………………………………………………………………………
……………………………………………………………………………………………. …………………………………………………………………………………………….
……………………………………………………………………………………………
……………………………………………………………………………………………. …………………………………………………………………………………………….
Complimentary Close…….
signature………………………….
Full Name………………………..
Position……………………………
Identification Initials
Enclosure Reference
Semi Block Style
Semi Block Style. The followings are the characteristics of a Semi-Block Style / Format :
- All text is aligned to the left margin, except the date, attention line, and complimentary close.
- Paragraphs are indented.
- paragraphs are separated by double or triple spacing.
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Semi Block Style Sample
| Letter Head (Company’s Name & Address) |
|---|
Date ……………………
……………………………………………………………………………………….
|
Hanging Paragraph Style
| Letter Head (Company’s Name & Address) |
|---|
Date ……………………
………………………………….Body…………………………….. ………………………………….Body…………………………….. ………………………………….Body……………………………..
|
Indented Style
| Letter Head (Company’s Name & Address) |
|---|
Date ……………………
………………………………………Body……………………………………………. ………………………………………Body…………………………………………….
|
Business Letter Elements
Optional Business Letter Parts
