Styles

Business Letter Format / Styles

Business letter formats or business letter styles have developed gradually. This development is caused by the creative ideas on how to do things better. By now there  are  a  lot  of  business  letter  styles  we   can choose.  A  certain  company    usually  choose   one certain business letter style because most   of   the    companies   usually   print   their    letter    head  in  special  paper    for practicability  in   order  that  they   do   not   have  to manually type the letter head again. Nevertheless, sometimes it is not easy for us to write a business letter because we cannot figure out what a business letter should contain. For this reason, on this page we provide you with some business letter template written in different styles.    Business letter format that we normally use consist of five formats, they are full block format, modified block format, semi block format, indented format, hanging paragraph format.  The followings are business letter templates you might need someday.

  •  Full Block Format
  •  Modified Block Style
  •  Semi Block Style
  •  Indented Style
  •  Hanging Paragraph Style

Full Block

Letter Head
(Company’s Name & Address)
Date ……………………

Inside Address ……….
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

Body of the Letter …………………………………………………………………………………………….
…………………………………………………………………………………………….
……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. Complimentary Close……….
……………………………………….

signature………………………….

Full Name………………………..
Position……………………………


Identification Initials
Enclosure Reference

Hanging Paragraph Style

Letter Head
(Company’s Name & Address)
Date ……………………

Inside Address ……….
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

Body of the Letter…………………………………………………………………
…………………………………………………………………………………………….
…………………………………………………………………………………………….
Body of the Letter…………………………………………………………………
…………………………………………………………………………………………….
…………………………………………………………………………………………….


Complimentary Close……….
……………………………………….

Signature………………………….

Full Name………………………..
Position……………………………


Identification Initials
Enclosure Reference

Indented Style

Letter Head
(Company’s Name & Address)
Date ……………………

Inside Address ……….
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

Body of the Letter…………………………………………………………….
………………………………………………………………………………………………….
…………………………………………………………………………………………………
Body of the Letter…………………………………………………………….
………………………………………………………………………………………………….
…………………………………………………………………………………………………


Complimentary Close……….
……………………………………….

Signature………………………….

Full Name………………………..
Position……………………………


Identification Initials
Enclosure Reference

Modified Block Style / Format

In a Modified Block Style/format letter, we usually put all text  aligned to the left margin, except for the author’s address, date, and complimentary closing. All paragraphs we write in a modified block style  are not indented. The author’s address, date, and closing begin at the center point. See the following modified block style sample.

Letter Head
(Company’s Name & Address)
Date ……………………

Author’s Name
Address

Inside Address(Recipient)
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

Body of the Letter …………………………………………………………………………………………….
…………………………………………………………………………………………….
……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. …………………………………………………………………………………………….
Complimentary Close…….


signature………………………….

Full Name………………………..
Position……………………………


Identification Initials
Enclosure Reference

Semi Block Style

Semi Block Style. The followings are the characteristics of a Semi-Block Style / Format :

  1. All text is aligned to the left margin, except the date, attention line, and complimentary close.
  2. Paragraphs are indented. 
  3. paragraphs are separated by double or triple spacing.

Semi Block Style Sample

Letter Head
(Company’s Name & Address)
Date ……………………

Author’s Name
Address

Inside Address(Recipient)
……………………………..
……………………………..

Attention Line ……….

Salutation………………

Subject Line……………

Body of the Letter
………………………………………………………………………………………..
…………………………………………………………………………………………….
…………………………………………………………………………………………….

……………………………………………………………………………………….
……………………………………………………………………………………………. …………………………………………………………………………………………….


Complimentary Close…….


signature………………………….

Full Name………………………..
Position……………………………


Identification Initials
Enclosure Reference