Customer Relations

Inquiry Letter Samples for Various Purposes

People usually need to write an inquiry letter for various reasons.

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Source: Mikhail Nilov from Pexels

Firstly, some people may need to buy some electronics products but they do not a few aspects of these products such as specifications, price, models etc. Secondly, some other people may need to have a vacation in one city. And, they want to stay in a hotel with special requirements such as the budget limitation, special location etc. In some cases, teachers sometimes need to write an inquiry letter to find out more information regarding the accommodation for the school’s program such as student’s field trip. Also, some students, once in a while, need to write an inquiry letter regarding their enrollment to a college or university. In essence, we need to write an inquiry letter for various purposes.

To make our readers easy to write their inquiry letter, Englet provides different types of inquiry letter samples. Hopefully these inquiry letters can cover most of the subject that they need.

Course Inquiry Letter Sample


Students can use this letter sample to inquire a training program or a course that they may be interested in such as computer course, English course, digital marketing course etc.







Danny Ricardo
157 Main Road, Victoria

March 13, 2020

Jack Goldstein
Internet Marketing Consultant
123 South Road, Victoria

Dear Mr. Goldstein,
Re : Inquiry For Internet Marketing Training Program

We would like to request more information on the Internet Marketing Training Program that you advertised in the local newspapers yesterday. Our club is planning to have such a program. We expect to begin our training at the beginning of  July 2020. Our club consists of 50 members and all of us would like to join in the training.

I look forward to hearing from you.


Danny Ricardo

Sample of Inquiry Letter for Hotel Accommodation

Universal High School

222 South Avenue, Oklahoma City, OK 73008

July 25, 2022


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Customer Relation Manager

Hotel Terrestrial

555 Loyalty Street, Miami

Florida, USA


Dear Sir:

I am a coordinating teacher from Universal High School. I am writing to inquire more detailed information regarding the accommodation  around Jack Webb Hill where we will have some activities for our next student field trip program. To be precise, there will be 200 (two hundred students) and 10 teachers to be accommodated in the hotel.  We plan to have two people in each double-bedded room. Therefore, we need 155 rooms which match our program budget which ranges from  US $ 80 to  100. 

According to our initial research on your website, we found out that everything regarding your hotel is up to our safety standard, except the price of the room which is a little bit higher than expected. I wonder if you could give me more information about the accommodation and recommended activities in or around your hotel.  Should you need to contact me, please email me at or call me at this number: 88888888. Thank you.

I am looking forward to hearing from you.



Ben Opack

Sample Reply from a Hotel Regarding Accommodation Inquiry


If you are a hotel personnel, you can use this letter to reply to a customer who inquires some information regarding the accommodation services in your hotel. 

Hotel Terrestrial

555 Loyalty Street, Miami, Florida, USA

July 27, 2022


Ben Opack


Universal High School

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222 South Avenue, Oklahoma City,

OK 73008, USA


Dear Mr. Opack:

In reply to your inquiry dated July 25, 2022, firstly, allow us to express our gratitude on your decision to choose our hotel as your field trip quarter. Secondly, we also need to express our pleasure to offer you our special discount of 15 % since you will need more than 100 rooms in our hotel. Our staff are happy to welcome you with a special welcome banner and complimentary drinks at your arrival time.

Regarding activities in and around  the hotel, our hotel has some equipment and tools for team building activities in our hotel. We also have some staff members who are qualified to assist you in holding various activities such as:

  • Back to Back Drawing
  • Blind Draw
  • Tug of War
  • Hole in Many

Should you need to contact me, please email me at or call me at this number: 88888888. Thank you.

I am looking forward to seeing you all here in our comfortable cool hotel.




George Mailey

Customer Relation Manager

Employment  Enquiry Letter

If you want to make an enquiry about possible job vacancy, you can use this following letter. 

William Johansen
987 Main Road, Dunedin 9015,
New Zealand
July 10, 2022
University of Otago
362 Leith Street, Dunedin North
Dunedin 9016, New Zealand
Dear Sir,
I am writing to enquire a possible career in the Science Department. I am especially interested in Health Sciences. Recently I just graduated from Monash School of Medicine, Australia.  Therefore, I would like to know if in the near future there will be a vacant position in University of Otago.
For your information, in the next few months, my family will reside in Dunedin. In preparation for our permanent residence in this beautiful city of Dunedin, I am eager to dedicate my knowledge in  one of the most well-known universities in New Zealand.
Would you kindly send me information on the requirements I have to fulfill and any other things related to this?
I earnestly express my greatest gratitude for your assistance in this matter.
William Johansen

Scholarship Inquiry Letter


Although many scholarship programs are usually published on the website, it is wise to write an enquiry letter for at least two reasons. Firstly, this scholarship inquiry letter can show how serious you are interested in the scholarship. Secondly, this letter can dig out any information which is sometimes hidden. Therefore, use this letter to increase your chances of getting the scholarship.

Amanda Doherty

555 Main Street, Melrose
MA 02176, United States

July 22, 2022

Massachusetts College of Pharmacy and Health Sciences
179 Longwood Ave, 
Boston, MA 02115

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Dear Sir/Madam:

I have just read some information on your website that your school allocates a number of scholarship awards. You stated that you would like to ensure the availability of this program to anyone passionate about learning Applied Sciences.

My name is Amanda Doherty.  I have a bachelor degree in Biology from .  I wonder if you could tell me more about this scholarship.

If you plan to select any post graduate students in the near future, would you please put my name  on your candidate list? 

Should you need to contact me, please feel free to do so at my WhatsApp number 666666. I am looking forward to hearing from you.




Amanda Doherty

Inquiry Letter for Purchasing Laptops


Before you purchase any goods, specially laptops, it highly recommended that you know exactly specifications of the laptops you need. There are a lot of laptops with different brands, size, prize, operating systems and many other aspects that can influence the comfort, the strength, the image and so on. Use the following inquiry letter before you make a choice for your laptops.


King’s Ads
1 Southern Street, Christchurch, New Zealand Phone/fax 12345678

July 12, 2022
Kattie Richards
Marketing Manager of PB Tech Wellington

15 Vivian Street, Te Aro,  Wellington 6011, New Zealand

Dear Mrs. Richards,

My name is Brian Mathieu’s, a purchasing manager  of King’s Ads. I am writing to inquire about laptops available in your store with the following specifications:

  • Screen Size: High Mobility
  • Display Type: In-plane Switching (IPS)
  • RAM and ROM: at least 16 GB RAM and 2 TB Storage
  • Battery: At least 8 hours of battery life support
  • Processor: Core i9 above

At the moment, our company is in the process of upgrading our tools and equipment.  We need twenty laptops with the above-mentioned specifications. Therefore, could you please give us more information about this matter supplemented with a brochure and a quotation as soon as possible?

I am looking forward to hearing from you.



Brian Mathieu’s

Purchasing Manager


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