There are a few explanation letter samples you can see here. The first one is a product explanation letter sample. The second example is an explanation letter for being late. And the last sample is an explanation letter for making general mistakes. See which letter suits your need.
Explanation Letter Sample for Product
1 Main Road, Victoria, Seychelles, Phone (284) 12345678 www.knit.com
March 10, 2020
234 First Street, Victoria
Dear Mr. Morgan,
In reply to you letter dated March 4, 2020, we are pleased to explain our latest products to you.
Our latest product, Pearl Knitted Handbag, is exclusively design for our partner in San Francisco. They brand it “Legit”. This handbag is made of the best woolen thread and coated with satin cloth and decorated with artificial colorful pearl.
If you are interested in this product, we are pleased to give the opportunity to resell it with your own brand.
The price of this product is US $ 25. The minimum order is 200 pieces. So far, we can manufacture 100 pieces a day.
I am confident that your customer will love this beautiful handbag as a lot of people in San Francisco do. Therefore, we are eager to work together with you.
Thank you for your attention and effort. I am looking forward to hearing from you.
Explanation Letter Sample for Being Late
Write some important points in your explanation letter for being late.
- Introduction : acknowledgement that you have made a mistake.
- Expression of our apology :”I am really sorry about it.”
- Explanation/admitting/own the problem. Example: I found out that the traffic was so congested that I could not drive my car at all. However, we will always struggle to send goods in a proper way.”
- Solution: “I will avoid similar situations in future.”, “I will prevent similar situations from happening again in future.”
Explanation Letter Sample for Making General Mistakes
333 Plainfield Avenue
Syracuse, NY 13212
Dear Mrs. Irwin:
I do apologize for making this terrible mistake. I really did not mean to do this. However, I had many things to think about when suddenly I did this by mistake. I know it has caused inconvenience to you. Therefore, this morning I just planned to compensate it by doing some of your daily tasks. Hopefully, it will make your day better.
Thank you for your understanding.