Company Purchase Order

Order Letter Sample | Purchasing

There are three order letter sample and two order letter formats you can see in this post. See if they suit your needs.

Order Letter Illustration

What Is An Order Letter?

 

An order letter or email is usually written when a company purchases or buys  or orders goods or services from another party. An order letter can also be written by an individual who would like to buy or purchase goods or services. It normally states the exact name of the merchandise, the price, and the amount of payment being sent, the shipment/logistics company, the delivery dates and payment methods. If you have paid the goods/services, you are obliged to enclose the receipt on the letter. See the order letter samples we provided below.

 

How To Write An Order Letter

 

Seven things to do when you write an order letter:

 

  1. If you write for the company you work for, the paper should have the letter head on it. Just type the date below the letter head. Make it right-aligned.
  2. Write the inside address. The company you are writing to.
  3. Write the subject. For example: Purchasing 10 sets of Computers
  4. Write salutation: Dear Seller/Dear Mr. Johnson
  5. Write the body of the letter. It has to include:

 

  • the opening sentence. Example: We would like to purchase the following items:
  • the name(s) of items/products with the specifications
  • the quantity
  • the price
  • the total price
  • the payment methods
  • the delivery date (deadline)
  • the delivery address
  • the person to contact and his/her phone number
  • Closing statement. Example: Thank you for your cooperation.

 

  1. Write the complimentary closing. Example: Sincerely, Sincerely yours, Yours truly, Yours respectfully
  2. Put your signature, name, and position

 

Make sure you check all the details in the body of the letter because it becomes a legally binding agreement between you and the seller.

 

Types of Order Letters

 

There are two types of order letters:

 

  1. Personal Order Letter
  2. Company Order Letter

See inquiry letter samples here before you decide to purchase something.

Personal Purchase Order Letter Sample

 

Order Letter Sample

 

 

 

 

 

 

 

 

 

 

 


154 Green Avenue
New York, USA
January 15, 2020

Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021

Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :

1 copy Emmet and Mullen, $7.50
1 High School Algebra  $ 7.50 
25 copies Pinehurst, Plane Geometry @ $8.75 $ 218.75 

Total $ 233.75 


I am enclosing a money order for 233.75. If there are additional charges, please let me know. 

If there are additional charges, please let me know. Please mail the books to the address given above.

Very truly yours,


Brandon Michael

(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks) 


Download the  personal purchase order letter here.      See also Order Confirmation Letter Sample here.

 

Personal Purchase Order Letter Template in Word

 

See the template below if you are writing a personal purchase order letter.


[Your Name]

[Your Street Address]

[City, State, Country, Zip Code]

 

[Date]

 

[Seller’s Name]

[Seller’s Company] 

[Company’s Address]

[City, State, Country, Zip Code]

 

Dear Ms./Mr./Mrs. …..: 

 

Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post : 

 

  1. [Item 1 and Quantity ] [Price] [Sub Total Amount of Money]
  2. [Item 2 and Quantity]  [Price]  [Sub Total Amount of Money]
  3. [Item 3 and Quantity]  [Price]  [Sub Total Amount of Money]

 

Total [Total Amount of Money and Currency] 

 

I am enclosing a money order for [Total Amount of Money and Currency]. If there are additional charges, please let me know. Please mail the books to the address given above. 

 

Very truly yours, 

 

[Your Name]

(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)

 


 

Download the template here. You can also see Order Acceptance Letter Sample here.

 

Company Purchase Order Letter Sample

 

Company Purchase Order

 

 

 

 

 

 

Seven Siblings Limited

17 Sweet Road, West Bandung Tlp. 022-8765432 Post Code 41134


July 9, 2022

Purchase Order


Toko Englet

11 Main Street

San Fransisco, USA

ZIP CODE 91234


Attention : Miss Kim Jackson

Dear Miss Jackson :

Please accept this purchase order for the following :

 No.            

 Product

 Quantity

 Unit Price

 Total

 1

 Single Brush Polisher Colombia 400

 4

 $ 3,000

 $ 12,000

 2

 Extractor SX 144

 4

 $ 2,000

 $  8,000

 

 

 

 Total

 $ 20,000


We require shipment by August 17, 2022 to :

PT Pama
No. 1 Jl. Cileungsi,
 Bogor, Indonesia
Post Code 40156

Please refer to this order as “purchase order # SS01234. Should you need more information, please contact me at 62-22-756756 at your earliest convenience or email me at siblings@seven.com.

Thank you for your cooperation.

Sincerely,


Dede Prana
Purchasing Manager

Download the company purchase order here.  Maybe you need these booking letter samples. See also  an apology letter sample for late order delivery here. 

 

Company Purchase Order Template / Format

 

 

Purchase Order Template

 

 

 

 

                              Company  : ………………………………………………………

                               Address    : ……………………………………………………….

                                                 ……………………………………………………….

                               Phone      :  ……………………………………………………….

                               Website   : ………………………………………………………..

                               Email       : ………………………………………………………..


PURCHASE ORDER

 Supplier        : …………………………………………………………………………………………………….


 PO Date        : …………………………………………………………………………………………………….


 Terms           : …………………………………………………………………………………………………….


 Currency        : …………………………………………………………………………………………………..


 Created by     : ……………………………………………………………………………………………………

    

 No.

 Description

 Quantity

 Unit Price

Amount

 

 







 

 

 

 

 

 

 Sub Total
 Discount

 

 

 

 

 Sub Total After

 

 

 

 

 VAT IN

 

 

 

 

 Total Order

 


            Requested By                                  Authorized Signature               

                 



        ……………………….                                      ……………………..               

 

                                           

 

 

 

Download the Purchase Order Template / Format here.   See an apology letter sample for order cancellation here.

 

Order Email Sample for Electronic Items

If you prefer to order the items via email, you can use the following order email sample. Feel free to adjust it. It just needs a few minutes of your time.

Order Email Sample

 

 



To: customerservice@englet.com

Subject: iPhone Purchase Order


Dear Sirs:

I am interested in some of the products in the catalog you sent me a few days ago. Can I have  the following items: 

1 Apple iPhone 13 Pro Max 512 GB, Siera Blue,  US $ 1,800;
1 Apple iPhone 13 Pro Leather Case with Magsafe, Dark Cherry, US $ 89.50;
1 Apple iPhone 13 Pro Max Silicone Case with MagSafe, Marigold, US $ 79.50;

Total  US $ 1,969


I am attaching a screenshot of the bank transfer receipt for US S 1,969. If there are additional charges, please let me know. 

Please send the items to the following address:

Michael Rockey

Krystalgade 222, 11777 Kobenhavn, K

Denmark

 

Sincerely,

 

Michael Rockey


 

Download the order email sample in Google Drive here.

 

 

Related Posts

 

Confirmation Letter Sample 

Marketing Letter Sample

Delivery Order Letter Sample

Promotion Letter Sample

Sales Invoice Template

Sales Letter Sample

 

Other Letters

 

Termination Letter Sample

Service Invoice Template

Donation Letter Sample

Employment Letter Sample

Salary Increase Letter Sample

Application Letter Sample

Recommendation Letter Sample

Resume Examples That Win the Job

Appreciation Letter Sample

 

 

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