Order Letter Sample | Purchasing

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There are three order letter sample and two order letter formats you can see in this post. See if they suit your needs.

Contents hide

1 What Is An Order Letter?

2 How To Write An Order Letter

3 Types of Order Letters

3.1 Personal Purchase Order Letter Sample

3.1.1 Personal Purchase Order Letter Template in Word

3.2 Company Purchase Order Letter Sample

3.2.1 Company Purchase Order Template / Format

4 Order Email Sample for Electronic Items

5 Related Posts

6 Business Letter Elements

7 Other Letters

What Is An Order Letter?

An order letter or email is usually written when a company purchases or buys or orders goods or services from another party. An order letter can also be written by an individual who would like to buy or purchase goods or services. It normally states the exact name of the merchandise, the price, and the amount of payment being sent, the shipment/logistics company, the delivery dates and payment methods. If you have paid the goods/services, you are obliged to enclose the receipt on the letter. See the order letter samples we provided below.

Get more than 200 business letter samples at a very low-priced purchase. It costs you half an hour of your daily wages but its value worths more than 5oo hundred working hours. So why wasting time searching for every single letter sample. Get everything in a book.

How To Write An Order Letter

Seven things to do when you write an order letter:

If you write for the company you work for, the paper should have the letter head on it. Just type the date below the letter head. Make it right-aligned.
Write the inside address. The company you are writing to.
Write the subject. For example: Purchasing 10 sets of Computers
Write salutation: Dear Seller/Dear Mr. Johnson
Write the body of the letter. It has to include:

the opening sentence. Example: We would like to purchase the following items:
the name(s) of items/products with the specifications
the quantity
the price
the total price
the payment methods
the delivery date (deadline)
the delivery address
the person to contact and his/her phone number
Closing statement. Example: Thank you for your cooperation.

Write the complimentary closing. Example: Sincerely, Sincerely yours, Yours truly, Yours respectfully
Put your signature, name, and position

Make sure you check all the details in the body of the letter because it becomes a legally binding agreement between you and the seller.

Types of Order Letters

There are two types of order letters:

Personal Order Letter
Company Order Letter

See inquiry letter samples here before you decide to purchase something.

Personal Purchase Order Letter Sample

154 Green Avenue
New York, USA
January 15, 2020

Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021

Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :

1 copy Emmet and Mullen, $7.50
1 High School Algebra $ 7.50
25 copies Pinehurst, Plane Geometry @ $8.75 $ 218.75

Total $ 233.75

I am enclosing a money order for 233.75. If there are additional charges, please let me know.

If there are additional charges, please let me know. Please mail the books to the address given above.

Very truly yours,

Brandon Michael

_{(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)}

Download the personal purchase order letter here. See also Order Confirmation Letter Sample here.

Personal Purchase Order Letter Template in Word

See the template below if you are writing a personal purchase order letter.

[Your Name]

[Your Street Address]

[City, State, Country, Zip Code]

[Date]

[Seller’s Name]

[Seller’s Company]

[Company’s Address]

[City, State, Country, Zip Code]

Dear Ms./Mr./Mrs. …..:

Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :

[Item 1 and Quantity ] [Price] [Sub Total Amount of Money]
[Item 2 and Quantity] [Price] [Sub Total Amount of Money]
[Item 3 and Quantity] [Price] [Sub Total Amount of Money]

Total [Total Amount of Money and Currency]

I am enclosing a money order for [Total Amount of Money and Currency]. If there are additional charges, please let me know. Please mail the books to the address given above.

Very truly yours,

[Your Name]

(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)

Download the template here. You can also see Order Acceptance Letter Sample here.

Company Purchase Order Letter Sample

Seven Siblings Limited

17 Sweet Road, West Bandung Tlp. 022-8765432 Post Code 41134

July 9, 2022

Purchase Order

Toko Englet

11 Main Street

San Fransisco, USA

ZIP CODE 91234

Attention : Miss Kim Jackson

Dear Miss Jackson :

Please accept this purchase order for the following :

No.	Product	Quantity	Unit Price	Total
1	Single Brush Polisher Colombia 400	4	$ 3,000	$ 12,000
2	Extractor SX 144	4	$ 2,000	$ 8,000
			Total	$ 20,000

We require shipment by August 17, 2022 to :

PT Pama
No. 1 Jl. Cileungsi,
Bogor, Indonesia
Post Code 40156

Please refer to this order as “purchase order # SS01234. Should you need more information, please contact me at 62-22-756756 at your earliest convenience or email me at siblings@seven.com.

Thank you for your cooperation.

Sincerely,

Dede Prana
Purchasing Manager

Download the company purchase order here. Maybe you need these booking letter samples. See also an apology letter sample for late order delivery here. Get more than 200 business letter samples at a very low-priced purchase. It costs you half an hour of your daily wages but its value worths more than 5oo hundred working hours. So why wasting time searching for every single letter sample. Get everything in a book.

Company Purchase Order Template / Format

Company : ………………………………………………………

Address : ……………………………………………………….

……………………………………………………….

Phone : ……………………………………………………….

Website : ………………………………………………………..

Email : ………………………………………………………..

PURCHASE ORDER

Supplier : …………………………………………………………………………………………………….

PO Date : …………………………………………………………………………………………………….

Terms : …………………………………………………………………………………………………….

Currency : …………………………………………………………………………………………………..

Created by : ……………………………………………………………………………………………………

No.	Description	Quantity	Unit Price	Amount

			Sub Total Discount
			Sub Total After
			VAT IN
			Total Order

Requested By Authorized Signature

………………………. ……………………..

Download the Purchase Order Template / Format here. See an apology letter sample for order cancellation here.

Order Email Sample for Electronic Items

If you prefer to order the items via email, you can use the following order email sample. Feel free to adjust it. It just needs a few minutes of your time.

To: customerservice@englet.com

Subject: iPhone Purchase Order

Dear Sirs:

I am interested in some of the products in the catalog you sent me a few days ago. Can I have the following items:

1 Apple iPhone 13 Pro Max 512 GB, Siera Blue, US $ 1,800;
1 Apple iPhone 13 Pro Leather Case with Magsafe, Dark Cherry, US $ 89.50;
1 Apple iPhone 13 Pro Max Silicone Case with MagSafe, Marigold, US $ 79.50;

Total US $ 1,969

I am attaching a screenshot of the bank transfer receipt for US S 1,969. If there are additional charges, please let me know.

Please send the items to the following address:

Michael Rockey

Krystalgade 222, 11777 Kobenhavn, K

Denmark

Sincerely,

Michael Rockey

Download the order email sample in Google Drive here.