People normally use similar phrases in writing business letters. So, it is useful to know different kinds of typical phrases in different parts of business letters such as opening phrases, content phrases, salutation phrases, complimentary closing phrases, and postscript. See the following business letter phrases:
Business Letter Opening Phrases
- In reply to …, we kindly inform you that….
- In reply to …,we herewith enclose….
- We enclose herewith….
- We inform you kindly that….
- Thank you for….
- Referring to… we kindly inform you that….
- With reference to … we kindly inform you that….
- We are glad to know that….
- You will be glad to know that…
- We much regret to inform you that….
- We have pleasure in informing you that ….
- We have the pleasure in informing you that ….
- We have the pleasure to inform you that ….
- We express our best thanks for…
- We were informed that ….
- We acknowledge receipt that ….
- We acknowledge receipt of your letter of …. ( followed by the date of the letter)
- You will please see to it that….
- According to ….
- In accordance with ….
- In reference to your advertisement in Jakarta Post ….
- I have read your advertisement in The Indonesian Times that ….
- I have heard from one of my acquaintances who works in your company that you need a financial controller.
- I would like to apply for the position you advertised in The Jakarta Post.
- Regarding to the qualification stated in your advertisement, I believe I could take the position you offer.
- I would like to apply for the any position related to my qualifications. I graduated from The University of Indonesia ….
- I am writing in support of Mr. …………..who applied for the post of ………… in your company.
- I am writing in reply to your request for information concerning Mr. ………….
- I am happy to write a recommendation for Mr./Mrs. ……..who applied for the post of ……..in your company.
Business Letter Content Phrases
2. We much regret that …………………………………..
3. We are very sorry that ………………………………..
4. We have no doubt that ………………………………..
5. We should indeed be pleased to ……………………
6. We should be grateful to you if you would ……..
7. We call your attention to the fact that ……………
8. We guarantee that ……………………………………..
9. We assure you that …………………………………….
10. We express our appreciation for ………………..
11. We highly appreciate ……………………………….
12. ….. will be highly appreciated,
13. We shall do everything in our power to ……….
Formal Business Letter Salutation Phrases
Business letter salutation is always used in all kinds of letters. There are different kinds of letter salutation. We use different letter salutation to greet different people in different situations. A letter salutation does not have to be followed by a full name. We usually use one’s last name when we address to the one we do not know much. On the contrary, when we write to someone we know a lot, our letter salutation is usually followed by their first name.
Here are the most commonly used of personal and business letter salutation :
Dear Sir,
Dear Sirs,
Dear Madam,
Mesdames,
Gentlemen:
Dear Sir:
Ladies:
Ladies and Gentleman:
Mesdames:
To Whom It May Concern
Dear Director :
Dear President :
Dear Dean :
Dear Minister :
Informal Business Letter Salutation Phrases
(Used when we really know the person we are writing to)
Dear Mr. Brown,
Dear Mrs. Doherty,
Dear Miss Sally Brown,
Dear Jack Marley,
Complimentary Closes
Before you end your letter, you must make sure you put complimentary closing just above your signature. There are several forms for you to choose your complimentary closing. Each of them has a slightly different meaning. Use one that is best conveys what you mean. Only the first word of the closing is capitalized. All of the complimentary closing should be followed by a comma.
Formal Complimentary Closing Phrases
Truly yours,
Yours truly,
Yours faithfully,
Very truly yours,
Yours very truly,
Sincerely,
Less Formal Complimentary Closing Phrases
Sincerely,
Sincerely yours,
Yours sincerely,
Very sincerely yours,
Yours very sincerely,
Personal Complimentary Closing Phrases
Sincerely,
Sincerely yours,
Yours,
Truly,
Yours truly,
Your friend,
Your son/daughter/nephew/niece/etc.,
Affectionately,
Cordially,
Cordially yours,
Fondly,
Yours cordially,
Very cordially yours,
Yours very cordially,
Cheers,
Best Wishes,
Warmly,
Warmest regards,
Yours respectfully,
Respectfully yours,
Yours for better service,
With love,
Yours for bigger sales,
Yours for a great success,
Why Business Letter Postscript?
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