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What Is A Circular Letter? A circular letter is usually written by a company or an organization to deliver messages, notices, new policies, new rules, etc so that the recipients are aware of the matters being delivered. Sometimes this circular letter is addressed to external parties which can be a person or an organization. In this case, the writer should make sure that this letter reaches the recipients. For that reason, an organization usually makes a track of all letters being sent. For your reference, we provide you with one sample of circular letter.
Objectives of Circular Letters?
The objectives of a circular letters are as follows:
- to deliver messages;
- to explain a new policy;
- to explain a new rule and regulation;
- to give a notice;
- to invite internal people/customers/public;
Types of Circular Letters
Circular letters can be classified into two:
- Internal
- External
Internal Circular letters
Based on its content and purpose, we can name different circular letters.
- Announcing a new company plan
- Announcing a change of address
- Announcing a competition
- Announcing a meeting
- Announcing a change of company’s name
- Announcing a social activity
External Circular letters
There are a lot of opportunities for a company or an institution to write to people outside the company.
- Announcing a change of address
- Announcing a change of company’s name
- Announcing a social activity
- Announcing a business take over
- Announcing a new product
- Announcing a change of product’s price
- Announcing a change of service
- Announcing a change of policy
Circular Letter Format
There are two formats we can use when write a circular letter:
- Circular letter with letter head
- Circular letter without letter head
Circular Letter With Letter Head
| Letter Head (Company’s Name & Address) |
|---|
| Reference : …………. Date : …………….. Inside Address ………. …………………………….. …………………………….. Salutation……………… Body……………………………………………………………… ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. Sincerely, signature ……………. Full Name Position |
Circular Letter Without Letter Head
| Circular Letter Number: …………………………./2021 Body……………………………………………………………….. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. ………………………………………………………………………. Place, date signature ……………. Full Name Position |
A Circular Letter Announcing A New Company Plan
| To : All Employees From : Danny Williams Date : October 3, 2020 Our success to become a part of Altair Industries last year is something that we need to review in the hope that we can enthuse ourselves in setting our next goals in future. I herewith would like to share with you my thought and plans about the area I believe are important to all of us in years ahead. Productivity I am sure that you are all aware of the effort throughout our country to improve productivity. Over the past few years, we have made heavy capital investment to improve our position. Productivity, however, depends not only on the acquisition of more efficient equipment but also on the commitment of each employee to see creative ways in using resources most efficiently. Marketing and Sales You may be aware that our Target Sales program has helped us improve our sales by over 15 percent. Although that result is gratifying, it is not large enough. I m sure there are a lot things we can do to improve our position. Therefore, I am setting a goal of 25 percent increase in sales for this next year. I hope you share the excitement I feel as we implement these plans. Indeed, you must actively participate in achieving this goal if they are to have a chance for success. |
Adapted from Business Writer’s Handbook
A Circular Letter Announcing The Change Of Address
| 17 Orchard Road Beechwood, OH 45432 |
|---|
| December 2, 2019 Mr. David Simmons Personnel Manager Calculate industries, inc 3275 Commercial Park Drive Bonneville,MI49474 Dear Sir, We are pleased to inform you that we are going to move from old premises at No. 17 Orchard Road to No. 115 Orchard Road due to our needs of larger spaces for increasing orders from our customers. In the last five years , we have grown well with your relation and cooperation. Therefore, we request that you send all your communications as of January 1, 2020 to our new address. We believe that the new place will be more beneficial for you. Yours faithfully, George Williams |
A Circular Letter For Competition
| To : All Dining Room Staff From : Desmond Downer Date : June 30, 2020 The Dining room Manager is expected to develop our standard of service in our hotel dining room. In this connection, I hope all of the dining room staff will give the brilliant idea to design our table positioning which can make our guests’ expectation reached. The design must be submitted to the Dining room manager on July 15, 2020. Everyone is invited to send more than one design. The best 3 selected designs will be used in our dining room in a monthly turn. Everyone whose designs selected will be rewarded by the Hotel Director. |
School Circular Letter
| Circular Letter Number: __________________ In order to increase the safety and security of our campus, we herewith announce that all of University of Saint Barbara students abide by the following rules and obligations: 1. …………………… 2. …………………. 3. …………………. 4. …………………. 5. …………………. There will be official staff assigned to make sure all parties obey these rules and obligations. Firm actions will be taken to those who do not obey or violate obligations mentioned above. If there is something you need to know pertaining to these new rules and obligations, please contact the official staff on duty at (345) 67890. Thank you for your attention and participation. Saint Barbara, April 24, 2020 Noah Williams Rector |
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