Rejection Letter Samples

Rejection letters are a part of life that many people dread. Whether you’re a job applicant, a writer submitting your work, or even someone asking for a date, hearing a polite “no” can be a tough pill to swallow. However, rejection letters serve a crucial purpose in our personal and professional lives.

In this article, we will discuss rejection letters, their significance, and how to write and handle them with grace.

The Importance of Rejection Letters


Rejection letters may seem like unwelcome news, but they play a significant role in the world of business, literature, and beyond. Here are a few reasons why they matter:

  1. Transparency and Professionalism: Rejection letters demonstrate transparency on the part of the decision-maker, be it a hiring manager, a literary agent, or a potential partner. They provide a clear and professional way to communicate the outcome of a decision.
  2. Feedback and Improvement: A well-crafted rejection letter often includes constructive feedback. This feedback can be invaluable for personal and professional growth. It allows you to understand the reasons behind the rejection and work on areas that need improvement.
  3. Building Relationships: How you handle rejection can influence future opportunities. Responding to a rejection letter gracefully can leave a positive impression on the sender, potentially opening doors for future collaboration.


How To Write Job Rejection Letters


There are three options for us to inform the applicants the rejection. Tell them you have got the most qualified applicant for the position.

1.    You can make a phone call.
2.    You can write a rejection letter.
3.    You can both make a phone call and write a rejection letter.
The first thing we must consider when we write a rejection letter is that we clearly inform the applicants that they were not selected for the job. Besides, we must also state the reason they were not selected for the position. We can tell them that other candidates were more qualified for the job.
In the rejection letter we write, It is also advisable that we offer the applicants possible future position that might interest them. We can also tell them that at certain time in future there will be vacant positions suitable for them. 
Our rejection letter will look better if we can end this rejection letter with a positive note wishing them success. The last thing we must mention in our rejection letter is that we must express our gratitude for their effort and time in the application process. For more details on rejection letters, please check some rejection letter samples we provide for you at the end of this article. 

Rejection Letter Sample for Administrative Assistant

127 Winding Road
Boston, MA 02173
February 14, 2021
Ms. Juanita Perez
Director, Personnel Department
Manchester Iron Works, Inc
1258 Harley Avenue
Boston, MA 02181

Dear Ms. Perez:

I was pleased to receive your offer of employment as an Administrative Assistant in the Executive office. I   was very impressed with your company and with the  position as you described.
 Since interviewing with you,   however, I have   been offered another position that is even more in line with my long-range goals, and  I  have  accepted   that position.
Thank you for your time consideration. I enjoyed meeting with your staff.
Yours sincerely,
Jason L. Wytosh

Job Rejection Letter Sample

This letter can be addressed when you refuse the job from a new employer. You reject the job because you have a better job.


123  Idlwild Road
Boston, MA 02173
October 14, 2021


Mr. William Cupid
Director, Personnel Department
Malibu Steel Works, Inc
2222 Hasley Avenue

Boston, MA 02181


Dear Mr. Cupid:
Thank you for your offer of employment as Financial Controller  in  the  Executive  Office.  I  was   greatly impressed with the development  of  your  company and the position you offered me.
However, having  been  Interviewed by you,  I  was offered another position that is more in line with my long-range  goals,    and   I   have   accepted    that position. Therefore,  I regret  to  say  that  I  cannot accept  your offer.
Thank you for your time and the opportunity given to me.
Yours cordially,
Jose Santos

Rejection Letter for Marketing Manager

The following is a job applicant rejection letter sample for a marketing manager.




PT Parahyangan Internet Marketing
No. 1 Jl. Sekemerak, Cibeunying, Bandung Tlp. 02272799930

February 14, 2021
Mr. Prana Pramudia
255 Beach Drive
San Diego, CA 92113
Dear Mr. Pramudia,
Your application for the position of Marketing Manager at PT Asian Brain Internet Marketing has been  rejected. We have found someone more qualified than you.
Sincerely yours,
Astri Suryati
Personnel Manager










Springfield Dental Center 
112 Main  Street
Springfield, OH 45322
(513) 6829334

February 14, 2021

Mrs. White
Second Street  no. 5

Dear Mrs. White,
Thank you for time and effort in applying for the position of dental receptionist at Bandung Dental Center. Since we need someone who can assume the duties here with a minimum of training, we have selected an applicant with over five years of experience. I am sure that with your excellent college record, you will find a position in another office.
Sincerely yours,
Rachel Tiara
Personnel Manager

Rejection Letter for Invitation







Dr. James William
Director, Personnel Department
London Health Centre
2222 Main Street
London, UK

Dear Dr. William:

I am  very  pleased that you invite me to give  a  seminar  in  London.  However, I regret to say that I  will  not  be  able  to accept any seminar invitation until the end of the year due to my tight schedule.

Nevertheless, should you still need me to give a seminar  at  the  beginning of next year, I would be very pleased to accept it.  Please let me know the most convenient time for the seminar.

I am looking forward to hearing from you.

Yours cordially,

Dr. Ninda Tiara

Proposal Rejection Letter


[Your Company Letterhead]


[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I would like to extend our appreciation for your proposal submitted on [Date]. We have carefully reviewed your proposal, and I want to express our gratitude for the time and effort you invested in preparing it.

After a thorough evaluation and consideration, we have regrettably decided not to move forward with your proposal at this time. The decision was based on our specific project requirements and internal considerations.

Please understand that this decision does not diminish our regard for your company and the quality of your work. We value your expertise and dedication, and we hope that there may be opportunities for collaboration in the future.

Honestly, we appreciate your interest in working with us, and we thank you for the opportunity to consider your proposal. We look forward to the possibility of exploring potential projects together in the future.

Thank you once again for your submission, and we wish you continued success in your endeavors.



[Your Name]
[Company Name]
[Contact Information]


Scholarship Rejection Letter


[Your Organization’s Letterhead]


[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. On behalf of the scholarship committee at [Your Organization], I regret to inform you that we were unable to select your application for the [Scholarship Name] for the upcoming academic year.

Our committee had the difficult task of reviewing numerous applications, each demonstrating impressive qualifications and potential. While your application displayed notable strengths, we faced limitations in the number of scholarships available, which led to some tough decisions.

We understand the dedication and effort you have invested in your academic pursuits, and we commend your commitment to your educational goals. Additionally, we encourage you to continue to pursue your studies with the same passion and determination.

We wish you the very best in your academic and future endeavors. Your accomplishments are remarkable, and we are confident that you will continue to achieve great success.

Thank you for considering [Your Organization] for your scholarship application. If you have any questions or need feedback, please feel free to reach out.




[Your Name]
[Organization Name]
[Contact Information]


To Remember


Rejection letters, while challenging to receive, are a fundamental aspect of life and business. They serve as a bridge between aspiration and reality, providing valuable feedback and opportunities for growth. Whether you’re on the sending or receiving end of a rejection letter, understanding their significance and handling them with grace is an essential skill in our personal and professional journeys. Embrace rejection as a stepping stone toward future success and personal development.

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