Rejection Letter Samples

What Is Rejection Letter?

Before we give you rejection letter samples, let’s see the meaning/purpose of this letter. A rejection letter is usually written by a company to refuse a job application from a future employee. A rejection letter can also be written by somebody to refuse a job offered by a prospect employer.

How To Write Rejection Letters

There are three options for us to inform the applicants the rejection. Tell them you have got the most qualified applicant for the position.
1.    You can make a phone call.
2.    You can write a rejection letter.
3.    You can both make a phone call and write a rejection letter.
The first thing we must consider when we write a rejection letter is that we clearly inform the applicants that they were not selected for the job. Besides, we must also state the reason they were not selected for the position. We can tell them that other candidates were more qualified for the job.
In the rejection letter we write, It is also advisable that we offer the applicants possible future position that might interest them. We can also tell them that at certain time in future there will be vacant positions suitable for them. 
Our rejection letter will look better if we can end this rejection letter with a positive note wishing them success. The last thing we must mention in our rejection letter is that we must express our gratitude for their effort and time in the application process. For more details on rejection letters, please check some rejection letter samples we provide for you at the end of this article. 
Other than the applicant rejection letter mentioned above, we provide you also with a rejection letter sample for invitation.

Rejection Letter Sample for Administrative Assistant

Rejection Letter Sample for Administrative Assistant
127 Winding Road
Boston, MA 02173
February 14, 2021
Ms. Juanita Perez
Director, Personnel Department
Manchester Iron Works, Inc
1258 Harley Avenue
Boston, MA 02181

Dear Ms. Perez:

I was pleased to receive your offer of employment as an Administrative Assistant in the Executive office. I   was very impressed with your company and with the  position as you described.
 Since interviewing with you,   however, I have   been offered another position that is even more in line with my long-range goals, and  I  have  accepted   that position.
Thank you for your time consideration. I enjoyed meeting with your staff.
Yours sincerely,
Jason L. Wytosh

Job Rejection Letter Samples

This letter can be addressed when you refuse the job from a new employer. You reject the job because you have a better job.


123  Idlwild Road
Boston, MA 02173
October 14, 2021


Mr. William Cupid
Director, Personnel Department
Malibu Steel Works, Inc
2222 Hasley Avenue

Boston, MA 02181


Dear Mr. Cupid:
Thank you for your offer of employment as Financial Controller  in  the  Executive  Office.  I  was   greatly impressed with the development  of  your  company and the position you offered me.
However, having  been  Interviewed by you,  I  was offered another position that is more in line with my long-range  goals,    and   I   have   accepted    that position. Therefore,  I regret  to  say  that  I  cannot accept  your offer.
Thank you for your time and the opportunity given to me.
Yours cordially,
Jose Santos

Rejection Letter for Marketing Manager

Rejection Letter Sample for Marketing Manager









PT Parahyangan Internet Marketing
No. 1 Jl. Sekemerak, Cibeunying, Bandung Tlp. 02272799930

February 14, 2021
Mr. Prana Pramudia
255 Beach Drive
San Diego, CA 92113
Dear Mr. Pramudia,
Your application for the position of Marketing Manager at PT Asian Brain Internet Marketing has been  rejected. We have found someone more qualified than you.
Sincerely yours,
Astri Suryati
Personnel Manager


Rejection Letter  for Receptionist

Rejection Letter Sample for Receptionist









Springfield Dental Center 
112 Main  Street
Springfield, OH 45322
(513) 6829334

February 14, 2021

Mrs. White
Second Street  no. 5

Dear Mrs. White,
Thank you for time and effort in applying for the position of dental receptionist at Bandung Dental Center. Since we need someone who can assume the duties here with a minimum of training, we have selected an applicant with over five years of experience. I am sure that with your excellent college record, you will find a position in another office.
Sincerely yours,
Rachel Tiara
Personnel Manager

Rejection Letter For Invitation

Rejection Letter For Invitation
123  Southern Road
Boston, MA 02173
October 17, 2020


Dr. James William
Director, Personnel Department
London Health Centre
2222 Main Street
London, UK

Dear Dr. William:

I am  very  pleased that you invite me to give  a  seminar  in  London.  However, I regret to say that I  will  not  be  able  to accept any seminar invitation until the end of the year due to my tight schedule.

Nevertheless, should you still need me to give a seminar  at  the  beginning of next year, I would be very pleased to accept it.  Please let me know the most convenient time for the seminar.

I am looking forward to hearing from you.

Yours cordially,

Dr. Ninda Tiara