Memorandum Sample

Memorandum Sample

You can see one memorandum sample. Before checking the sample, see what a memorandum is.

Memorandum Definition | Memorandum Sample

 

What is memorandum? According to Oxford Languages.   Memorandum means:

  1. a written message in business or diplomacy;
  2. a note or record made for future use;
  3. in Law, a document recording the terms of a contract or other legal details.

Based on the definition above, the following memorandum sample is just a written message in business or diplomacy. See if it helps you in your business.

 

Memorandum Sample

 

 

 

 

 

 

 

 

 

 

Professional Publishing Services
Memorandum


Date        :  October 2, 2020 


To           :  Rick Smith, Publication Manager
From        :  Sandy Williams
Subject    :  Schedule for Acme Electronics Brochure

Acme Electronics has asked us to prepare a comprehensive brochure for their Milwaukee office by November 2020.


We have worked with electronic firms in the past, so this job should be relatively easy, my guess is that it will take nearly two months. Ted Harris has requested a time and cost estimate. Fred Moore in accounting will prepare a schedule or the estimated time.


Additional Personnel


Before preparing the schedule, check the followings :

1. Production schedule for all staff writers.
2. Available free-lance writers.
3. Dependable graphic designers.

Ordinary, we would need to depend on outside personnel. However, since your bid for the Wall Street Journal special project is still under consideration, we could be pressed at the end of this month.


Time Estimated


Please give me time estimates by October 10, 2020. A successful job done on time will give us a good chance to obtain the contract to do Acme’s Publication for their annual stockholder’s meeting at the end of this year.


I know your staff can do the job.

Copies :  Ted Harris, Senior Vice-President

              Fred Moore, Accounting Manager






Adapted from The Business Writer’s Handbook

 

Memorandum Template

 

Use the template to write a memorandum before you make a new contract with a new company.

 

[Letterhead]
Memorandum

Date        :  October 2, 2020

 

To           :  [Recipient, Title]
From        :  [Author/Sender]
Subject    :  [Subject Description]

[Company’s Name/Client’s Name]  has asked us to prepare a [ Name of Project] by [Date].

We have worked with [Previous Company’s Name] in the past, so this job should be relatively easy, my guess is that it will take nearly [Duration].  [Person’s Name Involved]  has requested a time and cost estimate. [Person’s Name in Charge of Finance]  in accounting will prepare a schedule or the estimated time.

Additional Personnel

Before preparing the schedule, check the followings :
1. Production schedule for all staff [Profession].
2. Available free-lance [Profession].
3. Dependable [Profession].

Ordinary, we would need to depend on outside personnel. However, since your bid for the Wall Street Journal special project is still under consideration, we could be pressed at [Time & Date].

Time Estimated

Please give me time estimates by [Date]. A successful job done on time will give us a good chance to obtain the contract to do [Company’s Name] for their annual stockholder’s meeting at the end of this year.

I know your staff can do the job.

Copies :

[Personnel’s Name in Charge], [Title]

[Personnel’s Name in Charge], [Title]






Adapted from The Business Writer’s Handbook

Download the Memorandum here.

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