Reference Letter Samples

In business and professional relationships, reference letters hold a special place. Whether you are a business owner seeking to hire top talent or an individual vying for a new opportunity, reference letters are crucial in painting a comprehensive picture of a candidate’s qualifications, character, and capabilities. In this article, we’ll explore the significance of reference letters, their key components, share some reference letter samples, and how to write a compelling reference letter.


Why Are Reference Letters Important?


Reference letters, often referred to as recommendation letters, play a pivotal role in decision-making processes. They provide valuable insights into a person’s strengths, work ethics, and interpersonal skills. For business owners, these letters can be the difference between hiring a stellar employee and one who may not quite meet the mark.

For job seekers, a well-crafted reference letter can be a game-changer, setting them apart from the competition and convincing potential employers that they are the ideal candidate for the position.


How to Write Reference Letters


A reference letter is a letter written to positively describe somebody or an organization or a company so that the recipient will have more factual consideration in making decision related to the person or a company suggested in it. A reference  letter is usually written by former employer or supervisor or by somebody who really knows about the person or the company that is described.

A good reference letter should fulfill the following criteria :
  1. It should be honest.
  2. The letter should specifically describe the positive side and strength of the person or the company being referred.


The followings are some reference letter samples you are looking for; they are employee reference letter, employment reference letter, and personal reference letter samples. We also provide you with one personal letter template.

Employee Reference Letter Samples


Employee Reference Letter Sample

Sampson’s Stationary
30 Silverstone Ave
Kamloops, BC V2A 8B1

September 21, 2021

Mr. Ken Davis
Hanson’s Montessori School
15 Main St.
Kamloops, BC
V2A 7B5

Subject:  Reference For  Mr. Ben Wilson

Dear Mr. Robert Goddard:

In reply  to your reference letter  request on  Mr. Ben Wilson ,  we may advise you  that Mr. Ben Wilson  is one of our  most highly dedicated staff. While working in our company, he was  always carrying out his duties well. And, he  was  always  assisting  his subordinates in carrying out various activities of the office so that he succeeded in creating a harmonious working atmosphere. Besides, he   always appreciated  and respected  the customers.  As a result,  our customers  felt  satisfied with our services.

He resigned   from our company because of his own request  to develop his career. We  granted his request   because we realize that in our company, his career will not grow again.

Kindly inform us if you need more information regarding his performance.
Sincerely yours

Rick Ashley


Employment Reference Letter Samples


Employment Reference Letter Sample


November 25, 2020

Ms. Carol Lester
Amazing Shopping Center
Chicago, IL 60560

Dear Ms. Carol Lester :

As her employer, I am happy to have the opportunity to give more information about Susan Doherty. She applied to your company for the position of sales representative. Up to now, she has worked here for ten years.

Susan could quickly develop her skills in selling. She also had extraordinary capability in building customer loyalty. Besides, she also received a lot of letters of appreciation from these people for her services.

I believe Susan would make an excellent contribution to the development of your business.

Sincerely yours,

Rachel Webster
President Director

Personal Reference Letter Samples


This reference letter is written by a friend or colleague who knows well the person he is writing about. It can be addressed to a definite person or to indefinite person. This letter will be reliable if the author is has strong authority in his social position.

Bruce Wellington
Information System Manager of ABC Corporations
No. 1 Central Street
Christchurch, New Zealand 12345
Phone 12345

To Whom It May Concern

I am writing to give some information about Mr. Brad Dunedin. He and I have been friends for 10 years. Since he is applying for an information system manager position, I personally have at least three aspects to describe him regarding his future job.

Firstly, Mr. Dunedin is a personable, energetic and well-spoken person. People around him feel comfortable with his attitude. He never offends anyone in any way. Secondly, he was one of the best students in our university. He was such a hardworking student that he was always the first one to finish the school projects or homework. Besides, he also received a scholarship  from the government due to his high achievement. Finally, he has been successfully working for a lot of companies fixing the information system as a freelancer. 

To sum up, I am highly confident that Mr. Dunedin would make an excellent contribution to the development of any companies he will be working for.


Danny Auckland


Personal Reference Letter Template


This reference letter template is designed to describe a friend. You can use it if you want to write about a person you know well in different aspects. 

[Your Name]
[Your Title]
[Street Address]
[City, Country Post Code]
[Phone Number]
[Your Email]

To Whom It May Concern

I am writing to give some information about [Your Friend’s Name].  He and I have been friends for [Number] years. Since he is applying for [Title] position, I personally have at least three aspects to describe him regarding his future job.

Firstly, [Mr./Mrs./Dr.] [Your Friend’s Last Name] is a [Your Friend’s Character] person. People around him feel comfortable with his attitude. He never offends anyone in any way. Secondly, [Describe your friend’s academic strength]. Besides, he also [Describe your friend’s strength]. Finally, he has been successfully working for [Describe your friend’s working experience]. 

To sum up, I am highly confident that [Mr./Mrs./Dr.] [Your Friend’s Last Name] would make an excellent contribution to the development of any companies he will be working for.


[Your Name]


Nanny Reference Letter Samples



Dear [Recipient’s Name],

I am writing this letter to highly recommend [Nanny’s Name] as an exceptional nanny for your family. [Nanny’s Name] has been a valuable part of our family, providing loving care and support to our children for the past [number of years or months]. I have no doubt that [he/she] will be an excellent addition to your household.

From the moment [Nanny’s Name] joined our family, [he/she] exhibited a deep passion for working with children. [He/She] consistently demonstrated patience, kindness, and a genuine love for the children [he/she] cared for.

[He/She] is highly dependable and has never missed a day of work during [his/her] time with us. [Nanny’s Name] takes her responsibilities seriously and is always punctual and well-prepared.

One of the qualities that truly sets [Nanny’s Name] apart is [his/her] commitment to open communication. [He/She] maintains an open dialogue with both parents and children, keeping everyone informed about the child’s daily activities, routines, and any notable developments. This level of transparency has brought us immense peace of mind.

Furthermore, [Nanny’s Name] is not only proficient in childcare but also excels in various other responsibilities. [He/She] has assisted with light housekeeping duties and meal preparation, ensuring that our home is well-maintained and the children are well-fed.

In addition to [his/her] skills and professionalism, [Nanny’s Name] brings a positive and cheerful attitude to our home. [He/She] is always enthusiastic, energetic, and ready to engage the children in creative and educational activities. [Nanny’s Name] has a strong understanding of child development and has contributed to the intellectual and emotional growth of our children.

I wholeheartedly recommend [Nanny’s Name] as a dedicated and caring nanny for your family. [He/She] has been a blessing in our lives, and I have no doubt that [he/she] will be a wonderful asset to any family fortunate enough to have [him/her] as their nanny.

If you have any further questions or would like to discuss [Nanny’s Name] in more detail, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].


[Your Name]

Reference Letter for Custodian


To Whom It May Concern,

I am writing to highly recommend [Custodian’s Name] as a dedicated and diligent custodian. I have had the pleasure of working with [him/her] for the past [number of years] at [Company Name], where [he/she] has consistently demonstrated exceptional skills and work ethic.

[Custodian’s Name] is truly an asset to our organization. [He/She] approaches [his/her] custodial duties with great attention to detail and a strong commitment to maintaining a clean and safe environment. [He/She] consistently goes above and beyond the call of duty, ensuring that our facilities are spotless and well-maintained.

One of [Custodian’s Name]’s remarkable qualities is [his/her] reliability. [He/She] always arrives on time and completes tasks efficiently and thoroughly. [His/Her] excellent communication skills also make [him/her] a valuable team member, as [he/she] can effectively coordinate with other staff members to address any specific needs or requests.

In addition to [his/her] professional skills, [Custodian’s Name] is a pleasure to work with. [He/She] maintains a positive attitude and is always willing to assist colleagues when needed. [His/Her] dedication to [his/her] work and the well-being of our organization is truly commendable.

In summary, I wholeheartedly recommend [Custodian’s Name] as an outstanding custodian. [He/She] is a reliable, hardworking, and friendly individual who has had a positive impact on our workplace. I am confident that [he/she] will excel in any custodial role [he/she] takes on.


[Your Name]
[Your Title]
[Company Name]


Social Work Reference Letter Samples


Dear [Recipient’s Name],

I am writing to wholeheartedly recommend [Applicant’s Name] for a position in social work. I have had the privilege of working with [Applicant’s Name] for the past [number of years/months] and have witnessed their unwavering dedication to making a meaningful impact in the lives of those they serve.

[Applicant’s Name] possesses exceptional empathy and a deep understanding of the complex issues that individuals and families face. They have a remarkable ability to connect with clients on a personal level, creating a safe and trusting environment that encourages open communication. Their listening skills are unparalleled, and they demonstrate a genuine commitment to improving the well-being of others.

In addition to their compassion, [Applicant’s Name] is highly organized and diligent. They consistently meet deadlines, manage caseloads efficiently, and adapt to the ever-evolving challenges in the field of social work. Their problem-solving abilities, combined with their creativity, enable them to find innovative solutions to complex issues.

What truly sets [Applicant’s Name] apart is their tireless advocacy for social justice and equal opportunities. They have been involved in numerous community initiatives and have shown an eagerness to confront social disparities head-on. [Applicant’s Name] not only provides direct support but also actively engages in policy discussions, striving to create lasting change.

In conclusion, I wholeheartedly endorse [Applicant’s Name] for a social work position. They possess the qualities and skills necessary to excel in this field, and I have no doubt that they will continue to make a significant positive impact on the lives of those they serve.

If you have any questions or need further information, please feel free to contact me at [Your Phone Number] or [Your Email Address]. Thank you for considering [Applicant’s Name] for this important role.


[Your Name]



Eagle Scout Letter of Reference


Dear [Recipient’s Name],

I am writing this letter to wholeheartedly endorse [Candidate’s Name] for the prestigious rank of Eagle Scout. As a business owner, I have had the privilege of working closely with [Candidate’s Name] and have witnessed their dedication, leadership, and unwavering commitment to community service.

During our collaboration, [Candidate’s Name] demonstrated exceptional organizational skills, problem-solving abilities, and a strong work ethic. They consistently exhibited a deep sense of responsibility and always took the initiative to go above and beyond what was expected. Their commitment to excellence and attention to detail was evident in all their endeavors.

Beyond their professional attributes, [Candidate’s Name] has proven to be an outstanding leader. They have consistently shown a willingness to help and support their peers, fostering a sense of camaraderie and teamwork. [Candidate’s Name]’s integrity, honesty, and commitment to the principles of Scouting are beyond reproach.

I wholeheartedly recommend [Candidate’s Name] for the rank of Eagle Scout. Their exceptional character, leadership skills, and dedication to community service make them a perfect candidate for this prestigious honor. I have no doubt that they will continue to excel and positively impact their community.


[Your Name]
[Business Name]



To Remember


Reference letters are powerful tools in the world of business and employment. As a business owner, writing a compelling reference letter can help you attract top talent and build a strong team. As a job seeker, securing impressive reference letters can set you on the path to success in your career.