Reprimand Letter Sample

The following reprimand letter sample is useful in some ways. For one thing, sometimes our employees make minor mistakes. They violate  the company’s rules but the effect is not necessarily significant to the parties involved. However, we can not let the employees forget about it. So, they will avoid the same mistakes in future. Secondly, it can be a  good lesson for other employees. They will learn that certain action is wrong with  serious consequence. If your employees/subordinates violate more serious company’s policy, you can use these warning letter samples.

Employee Reprimand Letter Sample

 

Reprimand Letter Samples


Knit Master
12 Main Road, Victoria, Seychelles, Tlp (248) 1234567 www.knit.com

March 12, 2021
Brian Smith
1 Main Road, Victoria
Dear Mr. Smith,

We would like to reprimand you that you have violated our company’s policy which is to own the problem. This policy is made to satisfy our customers and to keep them doing business with us. When we lose one customer, we lose everything. We lose our business and company.

One of our customer, Mrs. Catherine White, called our office this morning to inform us that they had been treated without respect and dignity by you yesterday. She was ignored when she needed information from you. It seemed that you pretended to be very busy doing something else.

To settle this problem, we would like you to offer an apology and give her the information she requested as soon as possible today.

Sincerely,

Don Jones

Customer Relation Manager


Reprimand Letter Template


[Letter Head]

[Date]
[Employee’s Name]
[Employee’s Title]
[Employee’s Address]
Dear Mr. [Employee’s Last Name],

We would like to reprimand you that you have violated our company’s policy. [Mention the company’s rule/regulation violated]. This policy is made to satisfy our customers and to keep them doing business with us. When we lose one customer, we lose everything. We lose our business and company.

[Mention the chronology of the accident/incident]. [Mention the wrong doings]. [Mention the wrong doings].

To settle this problem, we would like you to [Mention actions needed to be taken by the employee to rectify the wrong doings].

 

Sincerely,

 

[Your Name]

[Your Title]

 

Download the template here.


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