Appointment Letter to Build a Professional Image

The following   appointment letter samples are provided as a reference for a Human Resources  Manager or an organization leader. An appointment letter is officially written to tell someone or organization that has been selected for a job position or certain function in the organization. Before checking the those appointment letter samples, have a look at some tips for writing this letter. Generally, Good appointment  letter samples should consist of:  

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  1. the name of a person or organization appointed
  2. the job position or function given.
  3. the date of the  appointment begins.


Employee Appointment Letter Sample

246 Macpherson Road, 1101.01 Detime Bldg.
Singapore 1334. Telephone 764219 Telex : 13s 27815
Reg. No. 319885/OOK

September 29, 2020

Jl. Sudirman 25
Jakarta – Indonesia

Attention to Mr. Sujarwo

Dear Sir :

This is to confirm that you are appointed as our sole agent for the supply of the following  Robuschi (Italy) products in Indonesia :

1. Chemical centrifugal pumps
2. Channel and Vortex centrifugal pump
3. Rotary Blower
4. Liquid ring vacuum pumps

This appointment is effective from October 5th, 2020 and is automatically renewed every year unless it is terminated by either one of the parties with a month’s notice.

Yours faithfully

Ian Smith

Adapted from Multipurpose Letter

Download the appointment letter here.

Job Appointment Letter Sample

123 Mac Percy Road 111.01 Dell Building
Singapore 1334. Telephone 123456 Telex : 7890123

September 29, 2020

Ralph D’Counha
No. 12 Orchard Street

Dear Mr. D’Counha,

Based on your performance during your probation and company rules and regulations, the company decided to appoint you as a permanent employee. This appointment is effective from April 5th, 2020 on the following terms and conditions:

Place of Posting :

Your initial posting shall be at the Company Headquarter, Singapore. However, anytime during your employment you are subject to being transferred to any of the offices, projects, units of the company existing or to be set up at any other location in Singapore or abroad.

Salary and Allowances :

Name                               : Ralph D’Counha

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Employee ID Number   : 123456789

Monthly Basic Wages    :  1,000 SGD

Special Allowance          :     200  SGD

Medical                            :     250  SGD

Other rights and obligations are stipulated in Company Rules and Regulations.  You are obliged to comply with it and perform your duties with full responsibility.

Issued in Singapore
April 5, 2020

Brian Smith
Personnel Manager


Organization Appointment Letter Sample



Jones & Rickard PTY. LTD
A.C.N., 000 074 135
Electrical & Mechanical Engineers
34 Bay Street, Botay, N.S.W. 2019
Postal Address : PO BOX 218, Botany, 2019 Australia

September 29, 2020

Mr. Robert Adams
Director of American Electrical Engineers Ltd.
3555 Michigan Avenue
Chicago, IL 60653

Dear Sir :

This letter is to confirm that American Electrical Engineers Limited  has   been  appointed  as  a Representative in USA for Jones & Rickard Pty Ltd to represent us and negotiate on our behalf with industrial companies and Government corporation in respect of :

  1. On site machining and service.
    2. Repair and overhaul of electric motors and generators including traction equipment.
    3. Repair and service of turbines and compressors.
    4. Repair and overhaul of large stationary diesel engines.
    5. Repair of all other types of rotating machinery.

We hope this will be the beginning of cooperation, which will lead to the establishment of a joint venture for the servicing of heavy electrical and mechanical industrial equipment throughout the United States.

We look forward to working with you.

Yours faithfully,

Jones & Rickard PTY Ltd.
Managing Director


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Contractor Appointment Letter

When a company hires an independent contractor or consultant for a specific project, a contractor appointment letter is issued. It outlines the scope of work, payment terms, and other relevant details.


Dear [Contractor’s Name],

We are pleased to inform you that [Your Company Name], hereinafter referred to as “the Company,” has selected you as an independent contractor for a specific project. This appointment letter outlines the terms and conditions of our engagement.

  1. Scope of Work: You will be responsible for [briefly describe the scope of work and specific project details, including any deliverables, milestones, and deadlines].
  2. Term of Engagement: This engagement will commence on [start date] and terminate on [end date], unless terminated earlier as per the provisions of this agreement.
  3. Payment Terms:
    • Your compensation for this project will be [$X] per [hour/week/month].
    • Payment will be made on a [weekly/monthly] basis on [payment date].
    • All payments will be subject to applicable taxes and deductions as required by law.
  4. Confidentiality: You are required to maintain the confidentiality of all proprietary information and sensitive data related to the project.
  5. Intellectual Property: Any work product created during this engagement shall be the exclusive property of the Company.
  6. Termination: Either party may terminate this engagement with [X] days’ written notice.
  7. Insurance: You are responsible for maintaining adequate insurance coverage during the engagement period.
  8. Independent Contractor Status: This engagement does not create an employment relationship.
  9. Please confirm your acceptance of these terms by signing and returning a copy of this letter by [acceptance deadline]. If you have any questions or require clarification, please do not hesitate to contact us.
We look forward to a productive collaboration and the successful completion of this project.


[Your Name]
[ Title]
[Company Name]


[Enclosure: Contractor Agreement]


Faculty Appointment Letter

Educational institutions send these letters to offer teaching or administrative positions to faculty members. It includes information about salary, responsibilities, and academic expectations.

Dear [Faculty Member’s Full Name],

I am pleased to extend an offer of appointment to you as a [Teaching/Administrative] Faculty Member at [Institution Name], subject to the approval of the [Institution Name]’s Board of Trustees. Your qualifications, experience, and commitment to academia have impressed our selection committee, and we believe that you will make a valuable addition to our institution.Position: [Teaching/Administrative] Faculty Member Department: [Department] Start Date: [Start Date]

Terms of Employment: Salary: Your annual salary will be [Salary Amount], payable in equal installments on a [Pay Frequency] basis.

  • Duties and Responsibilities: As a [Teaching/Administrative] Faculty Member, your responsibilities will include [List Key Responsibilities].
  • Academic Expectations: We anticipate that you will actively engage in scholarly activities, which may include research, publishing, and participation in departmental and institutional committees.
  • Probation Period: Your initial appointment will be for a probationary period of [Probation Period Duration], during which your performance will be assessed.

Benefits:You will be eligible for [List Benefits, e.g., health insurance, retirement plan].

  • [Any additional benefits specific to the institution.]

Termination: Termination of employment will be in accordance with the policies and procedures of [Institution Name].

We believe that your dedication to education and your expertise will greatly benefit our institution, and we look forward to your contributions to the academic community.Please indicate your acceptance of this offer by signing and returning one copy of this letter to [Contact Person’s Name] by [Acceptance Deadline Date].

We eagerly await your response and are excited about the prospect of you joining our team.


[Your Name]
[Institution Name]
[Contact Information]

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Board Appointment Letter

Organizations often appoint individuals to serve on their boards of directors. This letter informs the appointee about their role, responsibilities, and expectations as a board member.


Dear [Appointee’s Name],

I am pleased to inform you that you have been appointed to serve on the Board of Directors of [Organization Name]. Your nomination and subsequent unanimous approval by the current board members reflect the trust and confidence we have in your abilities and commitment to our organization’s mission and values.

Your role as a member of our Board of Directors carries with it significant responsibilities, and we believe that your unique skills and experience will be invaluable to our organization’s continued growth and success. As a board member, your primary responsibilities will include:

  1. Governance: You will be actively involved in shaping the strategic direction of our organization and ensuring that we adhere to our mission and values.
  2. Fiduciary Duty: You will be entrusted with overseeing our financial resources and ensuring that they are managed responsibly and transparently.
  3. Advocacy: You will serve as an advocate for [Organization Name], promoting our mission and initiatives within your professional network and the community at large.
  4. Oversight: You will help oversee the performance of our executive leadership, providing guidance and support as needed while holding them accountable for achieving our strategic objectives.

Your term as a board member will officially begin on [Effective Date], and we look forward to your active engagement and contributions.

Please review the enclosed Board Member Handbook for more detailed information about your role and responsibilities.

Once again, congratulations on your appointment, and we are excited to have you on board. We believe that your insights and dedication will be instrumental in advancing our mission.



[Your Name]

[Organization Name]


Appointment as Director Letter

When someone is appointed as a director within a company, this letter outlines their new position, responsibilities, and any associated remuneration.


[Recipient’s Name]
[Recipient’s Address]

Dear [Recipient’s Name],

I am pleased to inform you that, following careful consideration and unanimous approval from our Board of Directors, you have been appointed as a Director of [Company Name], effective [Effective Date].

Your new role as Director comes with a wide range of responsibilities and expectations. You will be an integral part of our leadership team, contributing to strategic decision-making and guiding the company towards achieving its long-term objectives. Specifically, your key responsibilities will include:

  1. Strategic Leadership: Collaborating with the executive team to develop and implement strategic plans that align with our mission and vision.
  2. Corporate Governance: Ensuring compliance with all relevant laws and regulations, as well as upholding the highest standards of corporate governance.
  3. Financial Oversight: Playing a crucial role in financial planning, budgeting, and monitoring to ensure the company’s financial health.
  4. Stakeholder Relations: Building and maintaining relationships with shareholders, clients, partners, and other stakeholders.
  5. Risk Management: Identifying and mitigating potential risks that may affect the company’s operations and reputation.
  6. Team Leadership: Providing guidance and mentorship to our employees, fostering a culture of excellence and innovation.

In recognition of your increased responsibilities, your remuneration package will be adjusted accordingly. Please find attached a detailed breakdown of your compensation, including salary, bonuses, and any additional benefits.

Congratulations once again on your appointment as Director. We look forward to your continued contributions and leadership in this new role.
[Your Name]

[Company Name]
[Company Address]
[Phone Number]
[Email Address]


Appointment as Manager Letter

This type of appointment letter is used to promote an employee to a managerial position. It details the managerial role and expectations. See also Promotion Letter Samples here.


Dear [Employee’s Full Name],


I am pleased to inform you that, after careful consideration and evaluation, you have been selected to assume the role of Manager at [Company Name]. This appointment is a testament to your dedication, leadership abilities, and exemplary performance within the company.

As a Manager, your primary responsibilities will encompass a wide range of essential tasks crucial to the success of our organization. You will be responsible for overseeing a team of [Number of Team Members] and ensuring their productivity, development, and overall well-being.

Key Expectations for Your Role as Manager:

  • Leadership: Lead by example, fostering a positive work environment, and inspiring your team to achieve their best.
  • Team Development: Identify strengths and areas for improvement among team members, providing coaching and guidance for their professional growth.
  • Goal Attainment: Work closely with your team to set and achieve performance targets in alignment with the company’s objectives.


This appointment comes with increased responsibilities and expectations, but it also signifies our confidence in your abilities. We believe that you will excel in this new role and contribute significantly to the continued growth and success of [Company Name].Please feel free to reach out if you have any questions or need further clarification regarding your new role. Your official start date as Manager will be [Start Date].Congratulations once again, [Employee’s Full Name]. We look forward to witnessing your continued success and leadership within our organization.Sincerely,

[Your Name]
[Company Name]

Appointment as Finance Consultant Letter


Similar to a contractor appointment letter, this letter appoints an individual as a finance consultant but may be used in other fields like legal, or management consulting.

Dear [Recipient’s Name],

I am writing on behalf of [Your Company Name], a distinguished leader in the [Your Industry] sector, to formally appoint [Appointee’s Name] as our Finance Consultant. This appointment is a significant step forward in our commitment to achieving financial excellence and ensuring the continued success of our organization.

[Appointee’s Name] brings a wealth of experience and expertise in finance, having worked for [Number of Years] years in roles that span financial analysis, strategic planning, and risk management. Their track record of delivering measurable results and driving financial efficiency aligns perfectly with our company’s objectives.

As our Finance Consultant, [Appointee’s Name] will be responsible for a range of critical tasks, including but not limited to:

  1. Conducting comprehensive financial analyses to identify areas for improvement.
  2. Developing and implementing strategies to optimize our financial performance.
  3. Advising on investment opportunities and risk mitigation strategies.
  4. Collaborating with our finance team to ensure compliance with industry regulations.

We firmly believe that [Appointee’s Name] will play a pivotal role in elevating our financial strategies to new heights and fostering a culture of fiscal responsibility within our organization.

[Appointee’s Name] will officially assume their role as Finance Consultant on [Effective Date], and we anticipate that their contributions will lead us toward even greater financial success in the years to come.

We look forward to a prosperous partnership and are excited about the positive impact [Appointee’s Name] will undoubtedly have on our organization.

Please do not hesitate to reach out if you have any questions or require further information.


[Your Name]
[Company Name]
[Contact Information]


Appointment Letter as a Medical Staff


Medical Staff Hospitals and healthcare institutions use this letter to appoint medical professionals, such as doctors and nurses, to their staff. It includes details about privileges and responsibilities.

Your Hospital/Healthcare Institution Letterhead]


[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],We are pleased to extend this formal letter to offer you a prestigious appointment to our medical staff at [Hospital/Healthcare Institution Name]. Your qualifications, experience, and dedication to patient care have made a significant impression on our selection committee, and we are confident that you will make a valuable addition to our team.Your appointment as a [Position Title] in the [Department/Unit Name] will commence on [Appointment Date]. As a member of our medical staff, you will have several privileges and responsibilities:Privileges:

  • Clinical Practice: You are authorized to provide medical care to patients within your area of expertise.
  • Access to Facilities: You will have access to our state-of-the-art facilities, equipment, and resources.



  1. Patient Care: You are expected to provide compassionate, evidence-based care to all patients.
  2. Compliance: Adherence to hospital policies, procedures, and ethical standards is mandatory.
  3. Collaboration: Work collaboratively with colleagues.
  4. Quality Improvement: Participate in quality improvement initiatives to enhance patient outcomes.

Your compensation, benefits, and terms of employment will be detailed in a separate contract, which you will receive shortly.

We look forward to welcoming you to our team and the positive impact we believe you will make on patient care. Please sign and return a copy of this letter to indicate your acceptance of this appointment.

Once again, congratulations on your appointment to the medical staff at [Hospital/Healthcare Institution Name]. We anticipate a long and successful partnership.


[Your Name]
[Hospital/Healthcare Institution Name]

[Enclosure: Medical Staff Appointment Agreement]



Doctor’s Appointment Confirmation Letter


[Your Clinic/Hospital Letterhead]



[Patient’s Name]

[Patient’s Address]

[City, State, ZIP Code]


Dear [Patient’s Name],

We are pleased to confirm your upcoming appointment with [Doctor’s Name] at [Clinic/Hospital Name] on [Date] at [Time]. 

Please arrive 15 minutes prior to your scheduled appointment time to complete any necessary paperwork and to ensure that your appointment begins promptly. 

During your appointment, [Doctor’s Name] will conduct a thorough evaluation of your medical condition and discuss any concerns or questions you may have. 

If you need to reschedule or cancel your appointment, please notify us at least 24 hours in advance to allow us to accommodate other patients.

If you have any questions or require further information, please do not hesitate to contact our office at [Clinic/Hospital Phone Number].

We look forward to seeing you soon.




[Your Name]

[Your Title/Position]

[Clinic/Hospital Name]

[Contact Information]



Reminder for Doctor’s Appointment


[Your Clinic/Hospital Letterhead]



[Patient’s Name]

[Patient’s Address]

[City, State, ZIP Code]


Dear [Patient’s Name],

We would like to remind you of your upcoming appointment with [Doctor’s Name] at [Clinic/Hospital Name] on [Date] at [Time]. 

It is important that you arrive on time to ensure that you receive the full benefit of your appointment. Please bring any relevant medical records or information that may assist [Doctor’s Name] during your visit.

If you are unable to attend your appointment, please contact our office as soon as possible to reschedule. 

As always, if you have any questions or concerns, feel free to reach out to us at [Clinic/Hospital Phone Number].

We appreciate your cooperation and look forward to providing you with excellent care.

Best regards,


[Your Name]

[Your Title/Position]

[Clinic/Hospital Name]

[Contact Information]


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Correction Letter Sample

Motivation Letter Sample

Warning Letter Sample


Business Letter Elements

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Parts of Business Letters

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