Human Resources

Authorization Letter Samples/Templates to Create in 5 Minutes

 Authorization letter is usually written by somebody who cannot do or perform certain actions or business due to his absence or his physical or mental challenge and many other reasons. Firstly, he or she usually will ask somebody else to represent him or her. Secondly, he or she usually writes an authorization letter and give it to his or her representative.  Finally, he or she generally asks  his or her representative to use this authorization letter as legal evidence. Before heading to authorization letter samples, see if you are curious to know how to write them. 

How To Write Authorization Letters

In either our  personal life or business life under certain circumstances we are not able to take care of our business ourselves. In this case, we must be able to write a simple authorization letter so that somebody else will take care of our business on our behalf. To avoid some misunderstanding between us and the person we authorize, we must be able to write complete,  clear and exact instruction in our authorization letter. On the contrary, our authorization letter should be kept as concise as possible.  The more words in our authorization letter the more possibility of misunderstanding. To write an effective authorization letter, we have to pay attention to the following points :

  • Firstly, our business authorization letter must be sealed; for personal authorization letter we do not have to be worried about this matter.
  • Secondly, we must make sure that the person we authorize is an adult.
  • Also, try to include at least the vital identification of the person we authorize. For examples:  name, age, job and his or her address.
  • In addition to that, Do not forget to write exact instruction.  State clearly what we want him or her to do for us.
  • On top of that, we must also write the duration.  Type how long our authorization letter will be valid.
  • Finally, our authorization letter must definitely have the date on it.

 

Business Authorization Letter Samples

 

 

 

 

 

 

 


Natural Lobster Hut
111 Main Street Boston, MA 34567


Authorization Letter
Number 212/HM/AL/07/2020

I, the undersigned,
Name            : Robert Marley
Position         : The Owner of Natural Lobster Hut
Address         : 111 Main Street Boston, MA 34567 authorize the person mentioned below  to  act on my behalf in all possible manners.

Name            : Cupid Marley
Position         : The Manager of Natural Lobsters Hut
Address         : 100 Main Street Boston, MA 34567
to withdraw money at $ 500 with a check number 523567-B in the Bank of America, Boston.
This authorization letter is valid for a week.

July 3, 2020

signature
Robert Marley

Download the letter here.


 

Personal Authorization Letter Samples

 

 

 

 


2345 Patterson Road
Beechwood, OH 45433
July 2, 2020  

To Whom It May Concern :
I, the undersigned, hereby authorize Mr. Barry Dickens to act on my behalf in all possible manners to take my airline ticket to Georgetown, Cayman Islands and  other documents. Likewise, he is  authorized to sign all of the documents relating to these matters.  This authorization is valid for two weeks from July 2, 2020 to July 16, 2020.    

July 2, 2020     
 

signature
Dr. William Brown

Download the letter here.


Bank Authorization Letter Samples

The following letter is an authorization letter we write to authorize someone to behave on our behalf in a bank.

 

 

 

 

 


1234 Hamilton Road Hamilton,
Bermuda 56789

April 3, 2021

Mr. John Williams
Bank of Hamilton’s Manager
6789 Hamilton Road
Hamilton, Bermuda 56789

Re : Account Number 123456

Dear Mr. Williams,
Please be informed that Mr. Jack Major  is authorized to act on my behalf regarding this account from April 17, 2021 until May 27, 2021. I will be in Mecca, Saudi Arabia and will not be able to attend to my affairs. During the mentioned above dates, Mr. Jack Major is authorized to withdraw funds, deposit funds, write checks, and initiate wire transfers from this account. Please call me at this number 2223333 if you have any questions.

Sincerely,

George Major

Download the letter here.


Authorization Letter Format

There are a few authorization letter formats you can choose. It depends on the situation you encounter.  The format below is used for business authorization letter.


Letter Head


Authorization Letter
Number ……………………….

I, the undersigned, 

Name            :………………………………………………………………


Position         : …………………………………………………………….


Address         : …………………………………………………………….

 

authorize the person mentioned below  to  act on my behalf in all possible manners


Name            : ………………………………………………………………..


Position         : ……………………………………………………………….


Address         : ……………………………………………………………….



to ( to do certain duties / task / instruction) ……………………

This authorization letter is valid for a week.


Date,
signature



Robert Marley

 

Download the letter here.


Company Authority Letter Format

See the following authority format for a company.


Company Letter Head

Date ………………..
Authorization Letter
Number ……………………….

I, the undersigned,

 

Name            : ……………………………………………………………………………

Position         : ……………………………………………………………………………

Address         : ……………………………………………………………………………

 

authorize the person mentioned below  to  act on the company’s behalf in all possible manners

 

Name            : ……………………………………………………………………………

Position         : ……………………………………………………………………………

Address         : ……………………………………………………………………………

 

to do the following duties :

……………………………………………………………………………………………….

……………………………………………………………………………………………….

……………………………………………………………………………………………….

……………………………………………………………………………………………….

 

This authorization letter is valid for a week.

 

 

Date,

 

signature

 

Robert Marley

Company Title

Download the format here.


Personal Authority Letter Format

This one is good for writing personal authority letter.


Name
Address 1
Address 2
Phone

Date

Name of Recipient
Name of Company ( If necessary )
Address 1
Address 2
Phone

Dear Sir :
This letter is to authorize name, address, phone to act on my behalf in all possible manners regarding matters, issues, problems. This authority letter is valid effective today, date, up to date.

Sincerely,

signature
Your Name

 

Download the format here.


Authority Letter Samples

Here’s another authority letter sample.


4555 Lower Honoapiilani Road
Lahaina, HI 96761
(808) 669-1111

Post Master
7777 Wili Pa Loop
Wailuku, HI 96793
(808) 572-4444

Dear Sir :

I am writing to authorize Mr. John Young to act on my behalf in all possible manners to pick up all my parcels sent by Happy Gifts Services. He is also authorized to sign all of the documents relating to these matters. This authorization is valid for two weeks from May 14, 2020 to May 28, 2020.

May 14, 2020

signature
Dr. Joan Ohara

 

Download the letter here.


Authorization Letter Template

 


Letter Head


   Authorization Letter

Number ……………………….




I, the undersigned,
Name            : ………………………………………………………………………………………….
Position         : ………………………………………………………………………………………….

Address         : ………………………………………………………………………………………….

authorize the person mentioned below  to  act on my behalf in all possible manners
Name            : ……………………………………………………………………………………………..

Position         : ……………………………………………………………………………………………..

Address         : …………………………………………………………………………………………….

to (to do certain duties / task / instruction)    ……………………………………………….

This authorization letter is valid for a week.

Date,

signature
Bill Morris

Download the template here.


Company Authorization Letter Samples

 


New York Interior Services
3000 Broadway New York, NY 10027 Phone (212) 864-6555


Authorization Letter
Number 555/NYAG/05/2020


Bank of New York
1234 Broadway
New York NY 10027
Phone (212) 864-4444

Attention : Mr. Rick Bradley

Dear Sir:
Subject : Building Measurement

New York Interior Services authorizes the staff listed below to measure the size of your company building and calculate its financial figures as a follow up of  your purchase order   on our services. The list of authorized staff :
No. Name Title  Signature
1.  Brian Febrian,  Supervisor,  Signature ………………………………………….
2.  Michael Simmons,  Cleaning Specialist, Signature …………………….

This authorization letter is valid for two days.

May 3, 2020

signature
Robert Marley
Manager

Download the letter here.


Steps To Write Authorization Letter

The followings are steps to write an authorization letter:

  1. Write your name, address, phone on the first, second and third line consecutively.
  2. Give one empty line, then write the recipient’s name, address, phone on the fifth, sixth and seventh line.
  3. Write your salutation : “Dear Sir:”  “Dear Mr. ….:”
  4. Write the following sentence : “I am writing to authorize Mr. ………, address ….., phone …. to act on my behalf to  (obtain …., withdraw  money from my account # 1234, pick up, conduct business transaction, purchase …., to bid at your auction, etc.). There are a lot of possibilities.
  5. It is necessary to write how long this authorization letter will be valid. For example, We can say: This authorization letter is valid from May 12, 2014 up to May 18, 2014. It is advisable that you can anticipate for how long this authorization letter will be needed.
  6. Finally, you write your complimentary closing such as : Sincerely, Yours faithfully, etc. Then put your signature and your name below the signature.  See the following authorization letter based the six steps mentioned above.

Simple Authorization Letter Sample for Definite Person

 


Michael Denver
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999

May 15, 2021

Brian Rodriguez
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999

Dear Mr. Rodriguez:
I am writing to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf to bid at your art auction. This authorization letter is valid from May 15, 2020 up to May 21, 2020.

Sincerely,

Michael Denver


 

Simple Authorization Letter Sample for Indefinite Person

This authorization letter is versatile. For one thing,  you can address this type of authorization letter to someone you know. Also, you can address it to someone you do not know.  


Authorization Letter



To Whom It May Concern:

This letter is to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf in all possible manners regarding all my personal and business interest during my absence.  
This letter is valid for five working days, effective on the date the letter signed.    

May 15, 2021    


Michael Denver  


Sample Authorization Letter


Dr. William Brown
777 North 36th Street
Seattle, WA 98103
(206) 632-4444  

To Whom It May Concern :

I, the undersigned, hereby authorize Mr. William Shakespeare, address 555 North 36th Street, Seattle, WA 98103, phone (206) 632-3333  to act on my behalf to receive all my mails during my one-week vacation to New England, Canada. In addition, he is also authorized to sign  all of the documents relating to these matters. 

This authorization is valid for two weeks from May 14, 2021 to May 21, 2021.    

May 14, 2021     

signature
Dr. William Brown


Simple Authorization Letter Sample

 


Brad Williams
555 Boom Road
Saco, ME 04072
(207) 283-4444

May 12, 2020

Bank of America
29 Corinth Street
Roslindale, MA 02131
(617) 325-8888

Dear Sir :

This letter is to authorize
Name        : Jack Brown
Address    : 111 Corinth Street, Roslindale, MA 02131, Phone (617) 325-7777 Social Security Number : xxxxxxxxxxxx

to act on my behalf in all possible manners to take my Car Owner’s Manual. Besides, he is also authorized to sign all the documents required regarding this matter. This authorization letter is valid for a week.

Sincerely,

Brad Williams


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