Customer Relations

Debt Collection Letter | Remind Them Kindly

There are a few debt collection letter samples you can see here.  One of them is good as the first reminder to the recipients to pay their debt. The second debt collection letter is also good as a kind reminder. However, the last collection letter is quite firm. It asks the recipients to follow the instruction in the letter. Otherwise, the writer will impose the sanction towards the recipients if they fail to do the instruction. Please have a look.

Debt Collection Letter Sample





Shoes Incorporated
111 Broad Street, Columbus, MI 48001

August, 05 2020
Clearance Holland
Purchasing agent
Columbus Shoe Street
Columbus, MI 48002
Dear Mr. White:
We are concerned that we have not heard from you about your overdue account of $742 even though we have written 3 times in the past 90 days. Since you have always been one of our best customers, we have to wonder whether some special circumstances have caused the delay. If so, we can discuss the matter as soon as possible.
By sending us a check today, you can preserve your excellent credit record. Because you have always paid your account promptly in the past, we are sure that you will want to settle this balance.  We will be happy to work out satisfactory payment agreements.
Please use the enclosed envelope to send in your check or call (800) 526-1945, toll-free, to discuss your account.
Suzy Doherty
Credit Department

Download the letter here.


Sample Letter Requesting Payment of Debt




 Asian Bank

Jl. Jend. Soedirman no. 147 Joyo Wijoyo Building, 1st Floor, Tlp. (021)132436

March 14, 2020

To :
Lionel Ronaldo
Jl. Diponegoro 12, 
Bekasi 34567

Dear Mr. Ronaldo,

RE : Debt Repayment Reminder

On behalf of Asian Bank, I would like to remind you of the overdrawn amount on your current account. The overdraft has been going on for a month with the outstanding amount of Rp 2,000,000.  Therefore, we kindly request you to top up the balance before the end of this month. Otherwise, further actions may be taken against you.

If you have already settled this amount, please ignore this reminder. I thank you  for your prompt settlement.

Thank you for your transactions with Asian Bank.


Debt Officer


Final Debt Collection Letter

Furniture King of Boston Ltd.
10 Beverly Street, Boston 12345, Phone 1234567
April 22, 2020

Good Buy Furniture Shop
123 Haverhill Street
Boston, 12345

Dear Good Buy Furniture Shop:
We have tried to settle this matter, your account has not been paid yet and is long overdue. If you do not perform your obligation to pay your debt of  $5,400, we will turn your account over to our collection agency Boston Revenue Services for collection.
We know that our action will damage your credit rating and your ability to do business with other companies. To avoid this, we really urge you to contact us today to find the best collection process or make immediate payment in full today.
We really enjoyed doing business with you. Unfortunately, if you do nothing today, we are forced to turn it over to the agency mentioned above.


John Churchill

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