In business communication, there are moments when we must address personal matters professionally. One such situation is the need to compose an illness letter. These letters are essential for informing employers, colleagues, or clients about your health condition.
This article will guide you how to write effective illness letters, supplemented with some samples or templates.
An illness letter, also known as a sick leave letter or medical leave letter, serves a crucial purpose in the corporate world. It not only informs the relevant parties about your unavailability due to health issues but also demonstrates your commitment to transparency and professionalism. Here’s why these letters are important:
To write a compelling illness letter, adhere to a formal structure:
The following illness letter sample is usually written by a doctor or a physician to explain someone’s health condition. As we know, a company where an employee works needs this document when an employee is not able to work due to his/her illness. Therefore, the employee should attach this letter to a sick leave letter he must write. We also provide you with a letter from an employee who requests for a sick leave.
Health Office of Subang Regency
UPTD Public Health Center of Tanjungsiang
222 Tanjungsiang Street – Subang 41284 -Indonesia
Phone 0260-480391
No.:123/120/SICK/II/2017
February 28, 2020
I, the undersigned, hereby certify that Sutarmaji, holder of passport number N2456789 was temporarily diagnosed for HNP Suspension on February 28, 2020. He is not fit for duty for a month due to the diagnosis of illness mentioned above.
Chief Physician,
dr. Prana Pramudya
NIP 123 456 789
You can use this illness letter sample if you have to take a sick leave. You must back up this letter with a medical leave letter from a doctor/physician.
Sutarmaji
No. 1 Winding Road
Bandung, 22222
February, 29, 2020
Brian April
Human Resources
Diamond Hotel
1 Straight Road
Jakarta 5555555
Dear Mr. April,
I am writing to inform you that I need to take a sick leave for a month. You can see the details of my illness in the letter from the physician. Regarding our project, if it is really urgent, you can contact me at this number 1234567.
For your documentation, I am attaching an illness letter from the physician.
Sincerely,
Sutarmaji
Employee Id 33333333
[Your Name]
[Title/Position]
[Department]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Date]
[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient’s Name],
I am writing to inform you that I am experiencing a medical condition that requires me to take medical leave. I anticipate being absent from work from [Start Date] to [End Date].
To minimize the potential disruption this may cause, I will do my best to ensure a smooth transition during my absence. Please feel free to contact me if there are any urgent matters that require my attention.
Sincerely,
[Your Name]
[Your Contact Information]
[Your Name]
[Title/Position]
[Department]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Date]
[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient’s Name],
I am writing to formally request a medical leave of absence due to a recently diagnosed medical condition. My medical leave will commence on [Start Date] and is expected to continue until [End Date].
I have attached a medical certificate from my healthcare provider for your reference. I understand the potential impact of my absence and will work with my colleagues to ensure a smooth transition during this period. If any urgent matters arise that require my immediate attention, please do not hesitate to contact me at [Your Contact Information].
Thank you for your understanding, and I look forward to returning to work on [Date of Return].
Sincerely,
[Your Name]
Writing an effective illness letter is an essential skill in business communication. It ensures that you maintain professionalism and transparency, even during challenging times. By following the structure and utilizing the sample templates provided in this article, you can confidently write illness letters that convey your situation with clarity and formality. Remember that honesty and clear communication are key to maintaining strong professional relationships.
How to Write a Sick Leave Letter
Thank You Letter Samples for Improving Relationship
Resignation Letter Sample and Template
A sponsorship letter is a formal document written by an individual, organization, or group seeking financial or in-kind support from… Read More
An insurance letter is a formal written communication between an insurance company and its policyholders, potential customers, or other parties… Read More
An amendment letter is a formal document used to modify, update, or clarify previously agreed-upon terms or agreements. This letter… Read More
A follow-up letter is a type of communication sent after an initial interaction, such as a meeting, interview, networking event,… Read More
Customer retention letters are an essential tool for businesses aiming to maintain positive relationships with their customers. These letters can… Read More
Debt settlement letters are formal documents used by individuals or organizations to negotiate the terms of debt repayment with creditors.… Read More
This website uses cookies.
Read More
View Comments