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Job Application Letter Sample | How to Write It Effectively

In today’s competitive job market, your job application letter is often your first opportunity to make a lasting impression on a potential employer. It serves as your initial introduction, a glimpse into your qualifications, and a chance to showcase your enthusiasm for the position. Whether you’re a fresh graduate embarking on your career journey or a seasoned professional looking to take the next step, mastering the art of crafting a compelling job application letter is essential. See a job application letter sample. After making some modifications, you can address your letter to the hiring managers.

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In this article, we will reveal the tricks to writing job application letters, exploring the key components that make up an effective application. We’ll provide valuable insights and practical tips that can help you, as a candidate for the job, stand out from the crowd and increase your chances of landing that dream job. From understanding the purpose of the letter to tailoring it to the specific job you are applying for, we have got you covered.

So, if you’re ready to unlock the secrets of writing a job application letter that grabs the attention of recruiters and HR managers, read on. Your next career opportunity might be just a well-written letter away.

Contents hide
1. Advertised Job Application Letter Sample (Vacancy)
2. Inquiry Job Application Letter Sample
3. Recommended Job Application Letter Sample
4. How to Write a Job Application Letter
4.1. The Format and the Paragraphs
4.2. Your Detailed Information and Your Interest in the Job
4.3. The Employer’s Benefit If They Choose You
4.4. The Salary
4.5. Job Application Letter Opening Sentences
4.5.1. Recommendation
4.5.2. Suggestion
4.5.3. Website’s Info and Someone’s Recommendation
4.5.4. Highlighting Skills and Qualifications
4.5.5. Setting Similarities With Recruiter
4.5.6. Inquiry or Advertised Vacancy
4.5.6.1. Known Available Vacancy
4.5.6.2. Vacancy Advertised on Newspapers
4.5.6.3. For Teachers
5. Application Letter Format
5.1. Applicant’s Personal Identity
5.2. Date
5.3. Salutation
5.4. Body of the Letter
5.4.1. The First Paragraph
5.4.2. The Second Paragraph
5.4.3. The Third Paragraph
5.5. Complimentary Close
5.6. Signature
6. More Tips on Writing Application Letters
7. Teacher Job Application Letter Sample
8. Driver Job Application Letter Sample
9. Job Application Letter for Financial Research Assistant Sample
10. Job Application Letter Sample for Marketing Manager
11. Job Application Letter Sample for Reporter
12. Job Application Letter Sample For System Manager
13. Waiter Job Application Letter Sample
14. Job Application Letter Sample for Nurses
15. Scholarship Application Letter Sample
16. Related Posts
17. Other Letter Samples

Advertised Job Application Letter Sample (Vacancy)

See the following vacancy application letter sample:

Dear Mr. Williams,

I am aware of the driver position advertised in today’s local newspapers. Therefore, I would like to put forward my application for the position.

You can also see a concise resignation letter sample and an email resignation letter sample here. 

Inquiry Job Application Letter Sample

See the following example:
Dear Hiring Managers,
I am seeking a responsible position as a financial research assistant in which I may use my training to solve financial problems. Please allow me to find out if there is a possibility of obtaining such a position within your firm.
Write a formal resignation letter or, if necessary, an immediate resignation letter before you apply for a new job.

Recommended Job Application Letter Sample

Dear Sir:

I am writing to express interest in the Registered Nurse position recommended by one of your doctors at your hospital, Dr. Rubyleen.  She and I were colleagues when we were working at Makati Public Hospital.

In October 2015, I graduated from Makati Health College with an Associate of Science in Nursing.  In my resume, you will see that my experience matches the qualifications listed for this position. I heard about this job through Dr. Rubyleen, who gave me a recommendation letter attached to this application letter.

You might need a professional resignation letter sample or a polite resignation letter sample before you apply for a new job.

How to Write a Job Application Letter

There are a few things to note when you write your job cover letter:
See this video if you prefer to watch how to write a job application letter.

The Format and the Paragraphs

To write a cover letter, you just have to remember the letter format described below. After you choose the format, you begin thinking about the body of the application letter. It usually consists of three paragraphs. The first one is about the job listing. The second is about you and your qualifications. And the last paragraph expresses your gratitude and expectation to follow up on the application letters, such as by phone, interview, or email.
Make sure you put in your contact details and personal identity. When you send an application letter or a cover letter, please enclose your resume to provide additional information on your skills and experience.

Your Detailed Information and Your Interest in the Job

Your application letter or cover letter should provide your contact information, the job title you are applying for, and why you are qualified for the job. In addition to that, your application letter should explain the reasons for your interest in a certain organization.  It should also state your most relevant skills or experiences. 

The Employer’s Benefit If They Choose You

Your application letter should also inform the employer what benefits they will get if they select you as their employee. In addition to that, please make sure that you state the time that is comfortable for the employer and you to have an interview and how you will follow up. Get a sample recommendation letter sample from an employer here.

The Salary

Some people state how much salary they expect when they write a job application letter. You can also do this if your intention is to increase your salary. However, if you are between jobs or unemployed, it is advisable that you not mention this matter in it. 

Job Application Letter Opening Sentences

See the following when you are not sure to start an application letter:

Recommendation

You can begin with:

“I just met with Susan Doherty from your firm, and she strongly recommended that I send you my resume. She is sure that I am the ideal candidate for the position of system manager.”

Suggestion

If you write a letter based on someone’s suggestion, you can start with these:

“I enjoyed our meeting at the Big Motorcycle Club. As you suggested, I am sending you this additional information to review before we get together. Victoria Ltd. suggested I contact you regarding opportunities in your warehouse division. My background documents considerable success in the areas of loss prevention and asset recovery, which I understand are high on your list of requirements.”

Website’s Info and Someone’s Recommendation

This one is based on the website’s information and someone’s recommendation:

“I am writing to express my interest in the international marketing position open at Business.com. My colleague Amanda White recommended that I contact you directly about this position.”

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Based on the recommendation:

“I have the pleasure of being acquainted with one of your staff, Rachel Jones. She let me know about the open position and recommended that I contact you. I graduated from…”

See Acceptance Letter Samples and Their Significance for Business. 

Highlighting Skills and Qualifications

  1. These sentences are also good to open the letter while highlighting your skills and qualifications: “As a fresh University of Seychelles graduate, I am confident that my computer skills, plus my well-honed interest in technological advances, and my recently completed education in computer science make me a strong candidate for a position as an entry-level software engineer at your highly regarded company.”

Setting Similarities With Recruiter

  1. If you have the same background as the recruiter, you can write: “Before deciding to apply, I did some research and discovered that we’re both Philippines University grads. I hope this will be a harbinger of good things to come and that we will be doing our best in the workplace. As a new graduate, I’ve been hoping to find the kind of position you’re staffing because I have exactly the background you’re asking for.”

Inquiry or Advertised Vacancy

Many business owners advertise their vacant positions in their company to get the best employees. In that case, you have to write your application letter accordingly.

Known Available Vacancy

When you know there is an available position, you can begin with this: “I am very interested in the entry-level position that is available at Jakarta Investment Partners. I recently graduated from the University of Indonesia, and my courses in investments, finance, and business have given me a solid base upon which I plan to build my career.”

Vacancy Advertised on Newspapers

Based on newspapers: “I’m writing to express my interest in the Editorial Assistant position listed on Finance Newspapers. I am confident that my related experience and excellent capabilities will meet your requirements for this position.”

Also based on advertisements in newspapers: “I am writing to apply for the dining room manager position advertised in the Times Herald. I graduated from Bandung International Hotel University five years ago, and I am sure my experience at the Hilton Hotel will enrich the company’s standard of service.”

For Teachers

This is for teachers: “I have a very strong interest in pursuing a teaching career. With experience working at both the elementary and high school levels, as well as in activities outside of the traditional classroom, I have a diverse background with much to offer.”

Once you have included all the necessary details, you are ready to submit your cover letter to the hiring managers.

See if you need a bartender resume example here.

Application Letter Format

Application Letter Format. When we write an application letter, we usually use the following format:

Applicant’s Personal Identity

The applicant’s personal identity usually consists of:
Name
Address
City, State Zip Code
Phone Number
Email Address

Date

After we write our personal identity, we usually include a date. Examples:
October 13, 2013
November 1, 2013

Salutation

After the date, we normally write a salutation. Examples :
Dear Sir: (If we do not know the name of the person we are writing to), Dear Mr. Smith, or Dear Mrs. White.

Body of the Letter

Right below the salutation, we begin writing the content of our application letter. It usually consists of three paragraphs.

The First Paragraph

The first paragraph of our application letter usually states the reason we are applying for the job, what position we are applying for, and how we know about the vacant position.

The Second Paragraph

The second paragraph should convey information about our qualifications, experience, and educational background.

The Third Paragraph

The third paragraph usually conveys our gratitude to the person we are writing to and how and when we can be contacted for an interview. We can also put our email address or phone number here.

Complimentary Close

We usually put a complimentary closing just before our signature. Examples:
Sincerely yours,
Cordially yours,

Signature

The last thing we have to put in our application letter is our signature. Learn more about parts of business letter here.

Write your application letter effectively; buy the business letter samples here.

More Tips on Writing Application Letters

Tips on Writing Application Letters. As a conclusion, pay attention to the following tips on writing an application letter: 

  1. Why are you writing? Mention the job you are applying for and where you found the listing.
  2. What you have to offer the employer: mention why your skills and experience are a good fit for the job.
  3. Express your gratitude to the personnel manager for considering you, and note how you will follow up.

See the following application letter samples. They are written in Full Block Style.

Teacher Job Application Letter Sample

Sultan Haruddin

Jl. Sukaindah no. 5 Sukarajin I

Kel. Cikutra Kec. Cibeunying Kidul

Bandung, 40124


January  01, 2021

Dr. Mark Harrison
Bandung International High School
Bandung, 40120

Dear Mr. Harrison,

Get free business letter samples and writing stuff via your email:

Please accept my application for the position of English Trainer at Bandung International High School you offered. Since I have an educational background and experiences matching your criteria, I am enthusiastically ready to be a part of your team. At the beginning of this humble proposal, please allow me to highlight my qualifications for teaching English. Recently, I just got two Teaching Knowledge Test certificates from the Cambridge English Language Assessment.


For your information and consideration, please allow me to give you my background and experiences. From 2010 to 2015, I worked as an English tutor in American Prep, an educational institution that delivered home tutoring to different international school students such as Binus, BSJ, Tiara Bangsa, etc. From 2016 to 2017, I worked for English First PT Summa Harmony. Finally, from October 2017 up to the present time, I have been working in SD Al-Azhar 46, Depok.

I thank you for offering me this position. Should you need to contact me, you can call me at this number: 0813 8000 5555, or preferably email me at haruddin@gmail.com.

Sincerely,

Sultan Haruddin

Download the letter here.

See also an English teacher resume example or a pharmacist resume example here.

Driver Job Application Letter Sample

Joe Hulk
1 South Street
San Francisco, CA, 94102
March 17, 2021
Bob Williams
Comfort Transportation Company
12 North Street
San Francisco, CA, 94102
Dear Mr. Williams,

I am aware of the driver position advertised in today’s local newspapers. Therefore, I would like to put forward my application for the position. I have a proper driving license and have been working as a bus driver for ten years in Miami.

I am a reliable and trustworthy employee and am ready to work long hours. In addition, I am punctual and capable of driving safely and carefully under any circumstances. Please let me assure you that I could do very well in your company, as I usually did at my former employer.

I thank you very much for considering me for this post. Should you need to contact me, you can do so by calling or emailing me at the number or email address in my attached resume.

Sincerely yours,

Joe Hulk

Job Application Letter for Financial Research Assistant Sample

George Marlon
Bloomington, IN 47401
February 15, 2020
Ms. Laura Goldman
Personnel Manager
Action, Inc.
80 Roseville Road
St. Louis, MO 63130
Dear Ms. Goldman,
I am seeking a responsible position as a financial research assistant in which I may use my training to solve financial problems. Therefore, I am writing to find out if there is a possibility of obtaining such a position within your firm.
I expect to receive a Bachelor of Business Administration degree in finance from Indiana University in June. Since September 2015, I have been participating, through the university, in the Professional Training Program at Computer Systems International in Indianapolis. In the program, I was assigned, on a rotating basis, to several staff sections in apprentice positions.
Most recently, I have been a financial trainee in the Accounting Department and have gained a great deal of experience. Details of the academic courses I have taken are contained in the enclosed resume.
I look forward to meeting you soon in an interview.
Sincerely,
George Marlon

Job Application Letter  Sample for Marketing Manager

Vicky Green
123 Norris Road, Birmingham
August 12, 2021
Mr. John Martin
Recruitment Manager
Best Goods, Inc.
Dear Sir,
I would like to apply for the job of  ‘Marketing Manager’ advertised in The Guardian, August 8, 2020. My name is John Hopkins.  I am 24 years old, and I have a bachelor degree in economics.
Could you please tell me what the salary is before you invite me for an interview? I would be available for an interview on Thursdays or Fridays.
Sincerely,
Vicky Green

Job Application Letter Sample for Reporter


John Magellan
35 King Albert Park
Singapore 2159
Telephone 7785427

February 15, 2020
The Personnel Officer
The Straits Times
390 Kim Seng Road
Singapore 0923

Dear Sir,
Re: Vacancy for Post of Reporter
Having obtained a university degree and some invaluable experience overseas as a reporter, I am inquiring as to whether you have any suitable vacancies in The Straits Times.

My interest in journalism developed while I was studying English at a British university’s “Students News,” but later I became one of the editors.

After I graduated, I spent three months as a reporter for “The Evening News,” one of the provincial daily newspapers. Working alongside experienced reporters, I learned, for example, how to focus a story on a point of human interest and how to interview people sensitively when they are under stress after a disaster has occurred.

Now that I have returned to Singapore, I naturally wish to pursue a journalistic career with The Straits Times.

I am enclosing my resume for your information and would value the opportunity to discuss with you at your earliest convenience the possibility of employment.
Sincerely,
John Magellan
Booksfree.com
See also a financial research assistant resume example or an insurance agent resume example here. Or if you want to start your business, why don’t you just try to get investment using this proposal letter.

Job Application Letter Sample For System Manager

George Martin
143 Walking Street
Denmark
September 13, 2021

Human Resources Department
Carnival Cruise Line
Copenhagen, Denmark

Dear Sirs,
I am writing to inquire whether your company will have any available positions to be opened in the near future that are in line with my skills and educational background.  My name is George Martin, and I am 23 years old. I graduated from Harvard University majoring in information technology.

I have had two years of experience as a system manager at the Boston University of Computer Science in Boston. Therefore, I am confident that I will perform a job that meets your standards.

For further information, I have attached my CV and references. I would be grateful if you could give me an opportunity for an interview at any time that is available.  Thank you for considering this application, and I am looking forward to hearing from you. 

Yours sincerely,

Get free business letter samples and writing stuff via your email:

George Martin

Waiter Job Application Letter Sample

See the following cover letter template for waiters:

Raul Kabayan
12 Main Street
San Francisco, CA 94120
March 19, 2020
Americhi Restaurant
123 South Street
San Francisco, CA 94120
Dear Sir,
I saw your advertisement in today’s local newspaper that you needed more experienced waiters for your restaurant.
Since I have an educational background and experience in the food and hospitality industries, I am enthusiastically ready to work for your company. For the last five years, I worked for a Mexican restaurant, where I overcame working under pressure and gained a lot of practical knowledge and practice in every aspect of food service, including taking orders, waiting for customers’ dinner and lunch, handling the cash register, and performing daily inventory reports.
In the same restaurant, I also succeeded in performing front office duties for a year. I gained a lot of experience in hospitality practice and fulfilling all the customer’s demands.
I thank you for thinking of me as your waiter. Should you need to contact me, you can call me at this number: 1234567 or email me at xyz@gmail.com.

Sincerely yours,

Raul Kabayan

Download the application letter in Google Drive.
See also the following recommendation letters for a better job chance:.

Job Application Letter Sample for Nurses

Godfredo Hernandez
12 Main Street
Makati,  94121
October 19, 2020
Manila Public Hospitals
123 South Street
Manila,  94120
Dear Sir:
I am writing to express interest in the Registered Nurse position recommended by one of your doctors at your hospital, Dr. Rubyleen.  She and I were colleagues when we were working at Makati Public Hospital.  I graduated from Makati Health College with an Associate of Science in Nursing in October 2010.
From my resume, you will see that my experience matches the qualifications listed for this position. I heard about this job through Dr. Rubyleen, who gave me a recommendation letter attached to this application letter.
My nursing educational background at Makati Health College and my experience as a registered nurse at Makati Public Hospital have given me skills in patient assessment and a solid foundation for providing holistic nursing care that focuses on all aspects of a human’s health.
I am really keen on nursing. My communication skills, along with my compassion, patience, passion, and patient advocacy, are what I offer as a registered nurse. I would be honored and excited to be a part of your team and contribute my skills to your staff and patients. I look forward to an interview with you to discuss my education and experience at your earliest convenience.
Sincerely yours,
Godfredo Hernandez

See also a financial research assistant resume example or an insurance agent resume example here. 

Scholarship Application Letter Sample

[Your Name]
[Address]
[City, State, Zip Code]
[Email Address]
[Date]

[Scholarship Committee Name]
[Organization Name]
[Address]
[City, State, Zip Code]

Dear Members of the Scholarship Committee,

I am writing to express my sincere interest in applying for the [Scholarship Name] as advertised on [Source of Scholarship Information]. As a dedicated and driven individual, I believe that this scholarship would greatly assist me in pursuing my educational and career goals.

I am currently a [Your Current Year] student at [Your Current College/University], majoring in [Your Major]. Throughout my academic journey, I have consistently maintained a strong GPA and have actively participated in extracurricular activities related to my field of study. I am particularly passionate about [highlight a relevant area of interest or achievement].

This scholarship would significantly alleviate the financial burden of my education and allow me to focus more on my studies and professional development. It is my sincere aspiration to excel in [your career aspiration] and make a meaningful contribution to [a relevant industry or field].

I sincerely request the opportunity to be considered for the [Scholarship Name] and kindly ask for your support in making my educational dreams a reality. Enclosed, please find my completed application form, academic transcripts, and letters of recommendation.

Thank you for considering my application. I look forward to the possibility of being awarded this scholarship and will be extremely grateful for your support.

Sincerely,

[Your Name]

[Your Contact Number]

Other Letter Samples

Circular Letter Sample

Order Letter Sample

Invitation Letter Sample

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